Sr. Administrative Assistant

Robert Half • Baltimore, MD • 1d ago

Description

A growing university in Baltimore is seeking a Sr. Administrative Assistant to the Provost. This role will be responsible for the management and optimization of the Provost/Senior Vice President for Academic Affair's ("Provost") calendar. This role requires a high degree of initiative, independent judgment, and discretion in coordinating a complex schedule of appointments, meetings, and university and community functions. The individual will facilitate the efficient use of the Provost's time and facilitate the alignment of the Provost's schedule with the President's and university's strategic priorities.

Essential Duties and Responsibilities:

Strategic Time, Event, and Calendar Optimization:

o Serve as scheduling manager for the Provost to ensure the Provost's priorities and vision are reflected in his meeting schedule and office facilitation.

o Exercise initiative and independent judgment in facilitating the management and efficient utilization of the Provost's time through the development and coordination of a complex calendar of appointments, meetings, and university and community functions with the president, individuals, and groups.

o Assist in program planning and development as well as coordinate logistics for commencement ceremonies, affinity groups, retreats, meetings, and other events and gather required background information in support of the events - both routine and specialized.

o Accept appointments on behalf of the Provost in representation of the President as requested by the Office of the President and coordinate to ensure all aspects of event details are clarified in relation to the expectation of the role.

o Provide the Provost with support information for all meetings prior to the event, including materials management, room assignments, and other background information.

Requirements - Proven experience in calendar management and scheduling for senior executives.

Strong organizational and time-management skills with the ability to prioritize effectively.

Proficiency in tools such as Cisco Webex Meetings, Concur, CRM systems, and other administrative software.

Excellent communication skills, both written and verbal, to interact with diverse stakeholders.

Ability to exercise independent judgment and discretion in a fast-paced environment.

Experience coordinating logistics for large-scale events, including budget management.

Familiarity with university systems and processes, such as Banner and ADP Financial Services, is a plus.

Demonstrated ability to maintain confidentiality and professionalism in all interactions. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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