Career Area:
Business Services
Job Description:
Your Work Shapes the World at Caterpillar Inc.
When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
Job Summary:
We're looking for an Administrative Assistant to support the Large Wheel loader and RIOP in Mossville, IL - Building AC. This role offers a great opportunity to be part of a fast-paced team, helping coordinate daily activities and ensuring smooth administrative operations across key areas.
What You Will Do:
Assisting leaders by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations.
Coordination and execution of all aspects of domestic and global travel including flights, ground transportation, hotel, visas and other elements as required.
Completing, reconciling and submitting expense books.
Maintaining calendars including the scheduling and rescheduling of meetings.
Event coordination including meeting room reservations, meals, guest speakers and other logistics as needed.
Creating employee meeting agendas and slides.
Ordering and management of supplies, customer and employee recognition items and tools necessary to perform our work.
Maintaining master copies of organizational policy and procedure manuals and keeping them up to date.
Education requirement:
Candidates should possess a degree or demonstrate equivalent knowledge through professional expertise
What skills you will have:
Accuracy and Attention to Detail:
Contributes to process improvements and best practices
Maintains high accuracy while managing large volumes of information
Uses cross-checking and quality assurance techniques effectively
Supports and motivates teams to meet accuracy standards
Collaborating:
Supports and initiates collaborative meetings to align shared goals
Promotes teamwork across diverse groups, functions, and levels
Contributes to solving business challenges through effective collaboration
Effective Communications:
Delivers clear, constructive feedback while maintaining a respectful tone
Listens openly to feedback and adapts communication accordingly
Communicates effectively through presentations and written reports
Reads and responds to non-verbal cues to enhance understanding
Flexibility and Adaptability:
Adapts well to changing tasks, processes, and team dynamics
Listens openly to different perspectives and considers alternative solutions
Stays flexible and open-minded, shifting between tasks and ideas as needed
Office Administration:
Coordinates meetings, including room bookings, equipment setup, and refreshments
Manages office equipment and ensures smooth day-to-day operations
Handles internal and external correspondence distribution
Arranges travel and processes expense reimbursements
Maintains inventory and orders office supplies as needed
Microsoft Office:
Utilizes multiple Microsoft Office applications to meet work requirements
Selects appropriate tools (e.g., Word vs. PowerPoint) based on task needs
Converts and integrates content between Word and Excel
Understands key differences between Office versions to optimize usage
Additional Information:
This position requires the candidate to work onsite five days a week at the Mossville, IL office.
Domestic relocation assistance is NOT available for this position.
Visa sponsorship is NOT available with this position.
This position may require up to 5% travel.
What you will get:
Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world. Here you earn more than just wage, because we value your performance, we offer a total rewards package that provides:
Competitive Base Salary
Annual incentive bonus plan*
Medical, dental, and vision coverage
Paid time off plan (Vacation, Holiday, Volunteer, Etc.)
401k savings plan
Health savings account (HSA)
Flexible spending accounts (FSAs)
Short and long-term disability coverage
Life Insurance
Paid parental leave
Healthy Lifestyle Programs
Employee Assistance Programs
Voluntary Benefits (Ex. Accident, Identity Theft Protection)
*Subject to annual eligibility and incentive plan guidelines.
Final details:
Please frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application - please use the candidate log-in on our career website as it will reflect any updates to your status.
For more information, visit caterpillar.com. To connect with us on social media, visit caterpillar.com/social-media
LI
Summary Pay Range:
$24.60 - $36.90
Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.
Benefits:
Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.
Medical, dental, and vision benefits*
Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
401(k) savings plans*
Health Savings Account (HSA)*
Flexible Spending Accounts (FSAs)*
Health Lifestyle Programs*
Employee Assistance Program*
Voluntary Benefits and Employee Discounts*
Career Development*
Incentive bonus*
Disability benefits
Life Insurance
Parental leave
Adoption benefits
Tuition Reimbursement
These benefits also apply to part-time employees
This position requires working onsite five days a week.
Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at www.caterpillar.com/careers.
Posting Dates:
August 4, 2025 - August 11, 2025
Any offer of employment is conditioned upon the successful completion of a drug screen.
Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.
Not ready to apply? Join our Talent Community (http://flows.beamery.com/caterpillarinc/talcom) .
