Assistant Town Accountant

Town of Harwich • Harwich, MA • 2d ago

Monitors expenditures of all town funds, examines all vouchers,
department bills and payrolls for appropriateness of expenditure, and
for accuracy and availability of funds before payment by Treasurer;
oversees preparation of weekly warrants for payrolls and accounts
payable. Responsible for posting the accounts payable warrants, payroll
warrants, cash receipts, and monthly journal entries to the General
Ledger. Reconciles Treasurer\'s cash balance with the General Ledger
cash balance, reconciles receivables, betterments, and outstanding
long-term debt on an established monthly, quarterly, or annual schedule.
Assists in the preparation of monthly reports to track all financial
activity within the Town\'s many funds, to include special revenue
funds, revolving funds, state and federal grants, capital projects,
enterprise funds, trust funds, and the general appropriations of the
town; ensures that funds are reconciled on a monthly bases with the
department authorized to expend said funds. Compiles and submits
required local, state and federal reports (including, but not limited
to, Tax Recapitulation Sheet, Schedule A, and reports providing for Free
Cash Certification) during and at the close of the fiscal year; prepares
annual balance sheet and breakdown of cash receipts; prepares annual
reports for Town Report. Maintains original town service contracts,
employment contracts, and grants with State and Federal government, as
well as, private entities doing business with the Town. Reviews
contracts to ensure compliance with Massachusetts General Laws and
purchasing procedures and certifies the availability of appropriated
funds. Assists in the development of operating and capital budget
documents and facilitates their review and approval with the Finance
Director, Town Administrator, Board of Selectmen, and the Finance
Committee; assist all town departments in budget development.
Responsible for the management of computer software as it relates to
accounting and data processing functions; maintains the chart of
accounts master file. Performs the monthly and yearly close of the town
financial management system. Maintains the Town\'s purchase order system
and in conjunction with the Town Administrator, authorizes purchase
order requests. Conducts periodic internal operational and financial
audits to assure compliance with state statutes and to sound financial
management practices. Works with outside auditors during annual audit of
Town\'s funds and expenditures. Maintains expertise in all aspects of
municipal accounting through membership in professional organizations
and participation in continuing education. Performs other duties as
assigned and in conjunction with other Town departments and employees,
as well as, the general public regarding town finances and/or account
procedures. Education and Experience Bachelor\'s degree, preferable in
accounting, finance, public or business administration; seven years of
professional experience; experience in municipal accounting in
Massachusetts preferred; or an equivalent combination of education and
experience. Knowledge, Ability, and Skill Thorough knowledge of the
principles and practices of municipal accounting and of applicable
provisions of the Massachusetts General Laws; Thorough knowledge of
computer applications for accounting and financial management; Ability
to analyze and interpret financial data and to present findings clearly
in written and oral form; Ability to establish and maintain cooperative
relationships with town officials and governmental representatives;
Excellent skill in working with numbers and detail; Excellent analytical
and communication skills, and Excellent financial computer skills
including thorough knowledge of the MS Office suite, specifically spread
sheet applications in a business environment. Knowledge of financial
packages is essential.

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