Director of Finance, University of Illinois Alumni Association (UIAA) - req14655-6689

University of Illinois • Urbana, IL • 3h ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12886075 **Director of Finance

University of Illinois Alumni Association (UIAA)

ABOUT UIAA**

The mission of the University of Illinois Alumni Association (hereinafter, \"UIAA\") is to enhance and advance the relationship between the University of Illinois Urbana-Champaign (hereinafter, the \"University\") and all its alumni; to inspire lifelong loyalty and pride among alumni and friends by strengthening their relationship with the University; and to educate the public about the value of the University and its alumni. The objectives of this Association are educational and charitable. The Association functions as an advocate for the alumni and the University by informing interested parties of current issues, events, and accomplishments of alumni and the University. In fulfilling its mission, the Association may provide a variety of services to the University and its alumni.

ABOUT OUR ORGANIZATION STRUCTURE

The UIAA President reports directly to the Board of Directors (hereinafter, \"board\") of the 501(3) corporation, in addition to maintaining an ongoing dialogue with the Illinois Chancellor. All other staff report directly or indirectly to the President.

ABOUT THIS ROLE

The Director of Finance serves as a member of the UIAA Finance team, and is responsible for managing and executing numerous aspects of the accounting operations. The Director of Finance completes projects assigned by the Vice President and Chief Financial Officer, as well as set up accounts and create new accounting processes for new projects in accordance with accounting and UIAA General Policies & Guidelines. Work is performed in a hybrid work environment, with occasional light lifting. This is a hybrid-eligible role.

MAJOR DUTIES & RESPONSIBILITIES

Prepares timely and accurate reporting of financial information

including monthly closing procedures.

Recommends and implements actions to ensure the adequacy and

accuracy of accounting practices, handling of funds, internal controls and reporting to government agencies.

Performs reconciliations: Bank operating accounts, bank payroll

account, payroll benefit accounts, General Accounts Receivable billing, employee receivable, corporate credit card reconciliation, Cvent registration system and Stripe, cash log, P-Card and cash boxes.

Administers the supporting schedules for accrual accounts, preparing

journal entries and the closing process.

Administers the accounts payable function, including receiving,

processing, and paying invoices, maintaining records, and reconciling accounts.

Administers the general ledger, payables, receivables, and payroll

accounting.

Completes property accounting, which consists of University and

Association equipment inventory for all office locations, including the biennial property inventory.

Contracts: Review, route for proper signature, track, process, and

join UIAA contracts with vendor invoice for payment.

Administer and process the yearly Illinois Unclaimed Property

Reporting. This includes identify, research, and contact those vendors with unclaimed property available.

Set up new accounts and efficient accounting processes for new

projects.

Assist with financial and compliance audits by external and internal

auditors.

Assists in the preparation of external reports and surveys for use

by governmental agencies, other associations, and industry trade organizations.

Assists with the preparation of and filing of the Association\'s tax

and information returns.

Prepares the annual Illinois State Sales and Use Tax reporting and

compliance.

Responsible for monthly credit card PCI compliance.

Assistsin the construction of the annual budget and other activity

reports to staff.

Assists and advises the Vice President and Chief Financial Officer

on the financial, budget, accounting and tax implications of changes in business operations under consideration by the Association.

Analyzes expenditures and utilization of resources as directed by

the Vice President and Chief Financial Officer as part of an ongoing evaluation of the efficiency and effectiveness of the Association\'s operations.

Assists the Vice President and Chief Financial Officer with

financial modeling and the development of financial projections as directed.

Directs staff, student groups and alumni constituent groups through

accounting policies and procedures.

Payroll: serve as the backup for ADP payroll, including

cross-training with the HR and Finance Coordinator, and full knowledge of the processes associated with the payroll process and related benefits administration.

Customer Service: Provide first level of customer service for

accounting and finance unit. Research and respond to questions from internal and external sources- or route appropriately.

Supervise eligible staff with assigned accounting duties, if

applicable.

Performs special projects as assigned by the Vice President and

Chief Financial Officer.

Other duties and projects as assigned.

TYPICAL DELIVERABLES EXPEC

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