Administrative Officer 3 - Transportation (Local Government) - Wayne County Area Agency on Aging
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Administrative Officer 3 - Transportation (Local Government) - Wayne County Area Agency on Aging
Salary
$51,460.50 Annually
Location
Wayne County, PA
Job Type
Civil Service Permanent Full-Time
Job Number
CS-2025-30843-L0123
Department
Local Government
Division
AN Wayne Co Aaa
Opening Date
08/01/2025
Closing Date
8/14/2025 11:59 PM Eastern
Job Code
L0123
Position Number
80001268
Union
Non Union
Bargaining Unit
LG
Pay Group
LG
Bureau / Division Code
88101164
Bureau / Division
Wayne County Area Agency on Aging
Worksite Address
323 Tenth Street
City
Honesdale, Pennsylvania
Zip Code
18431
Contact Name
Paula Wehrmann
Contact Phone
570.253.4262
Contact Email
pwehrmann@waynecountypa.gov
Description
Benefits
Questions
THE POSITION
Are you a detail-oriented and organized professional who is looking for a responsible administrative role where you can help enhance the lives of older adults by promoting independence, empowerment, safety, and security? Join the Wayne County Area Agency on Aging in this Administrative Officer 3 directing the operations of our Transportation Department. Apply now to enjoy a supportive team atmosphere and excellent benefit package as you arrive at the next destination in your career journey!
DESCRIPTION OF WORK
In this rewarding full-time position, you will be responsible for overseeing and managing all aspects of the department's operations including strategic planning, regulatory compliance, financial management, and service delivery. This involves developing and implementing departmental goals, managing budgets and state/federal grants, supervising staff, and ensuring efficient and effective transportation services across the county. You will also be responsible for creating budgets, completing grant applications and vehicle bids/procurements, and overseeing vehicle maintenance.
Our team will rely on you to collaborate closely with the Human Services Administrator and other county departments, represent the Transportation Department in public and intergovernmental forums, and ensure high standards of safety, service quality, and operational effectiveness. Advance your career and lead the way in providing the transportation services our elder neighbors need to maintain the independence with dignity and enjoy a better quality of life in our community!
Work Schedule and Additional Information:
Full-time employment
Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
Employees may have overnight travel or out of county travel for meetings or training.
Telework: You will not have the option to telework in this position.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
Four years of experience in progressively responsible and varied office management or staff work in a public or private organization, including experience in personnel management, budgeting or procurement; and such training as may have been gained through graduation from a four-year college or university;or
Any equivalent combination of experience and training.
Other Requirements:
You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.
You must be able to perform essential job functions.
Legal Requirements:
You must pass a background investigation.
A conditional offer of employment will require a medical examination and a drug screening.
This position falls under the provisions of the Child Protective Services Law.
Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.
How to Apply:
Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/testoncefor this posting.
Your results will be provided via email.
Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.
01
AAA - The Commonwealth of Pennsylvania legislatively allows the Department of Aging and Area Agencies on Aging to provide preference to candidates who are 60 years of age or older. Are you 60 years of age or older?
Yes
No
02
How many years of full-time experience do you possess in progressively responsible and varied office management or staff work in a public or private organization, including experience in personnel management, budgeting or procurement?
4 years or more
3 but less than 4 years
2 but less than 3 years
1 but less than 2 years
Less than 1 year
None
03
If claiming experience in the previous question, please list the employer(s) where you gained this experience AND the specific duties you performed in personnel management, budgeting, or procurement, as supported in the employment history section of your application. In order to qualify for this position, you MUST have experience in one of the following areas: personnel management, budgeting, OR procurement.
04
What level of college coursework have you completed in business administration, public administration, human resources, strategic leadership, or other related areas?
If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add transcript(s) to the application after it has been submitted. If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org ("www.naces.org"target=_blank") and clicking the Evaluation Services Link.
For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
Conferred Master's degree or higher
Conferred Bachelor's degree
Some coursework
None
05
If you have not completed college coursework in one of the fields listed in the previous question, how much college coursework have you completed?
If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add transcript(s) to the application after it has been submitted. If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org ("www.naces.org"target=_blank") and clicking the Evaluation Services Link.
For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
120 credits or more
90 but less than 120 credits
60 but less than 90 credits
30 but less than 60 credits
Less than 30 credits
None
06
CS-INSTRUCTIONS You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.
Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.
If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.
If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .
Yes
07
WORK BEHAVIOR 1 - CONTRACT COMPLIANCE
Evaluate contracts, including statements of work, to ensure timely initiation, review, execution, modification, and termination of contracts, and contractors are compliant with requirements. Revise contracts/statements of work in coordination with the legal department and program offices to meet county requirements.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience evaluating contracts to ensure they are processed and executed in a timely manner, and contractors are compliant with requirements. I have revised contracts/statements of work to correct noncompliance issues.
B. I have experience evaluating contracts to ensure they are processed and executed in a timely manner, and contractors are compliant with requirements. I did NOT revise contracts/statements of work to correct noncompliance issues.
C. I have experience evaluating contracts or other agreements to ensure they are processed and executed in a timely manner. I did NOT ensure compliance or correct noncompliance issues.
D. I have successfully completed college-level coursework related to compliance, contract management, or procurement.
E. I have NO experience or training related to this work behavior.
08
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, @type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
Your experience evaluating contracts/statements of work to ensure processing and execution.
Your experience ensuring contractors are compliant with requirements.
Your experience correcting noncompliance issues.
The actual duties you performed and level of responsibility.
09
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, @type N/A in the text box below.
College/University
Course Title(s)
Credits/Clock Hours
10
WORK BEHAVIOR 2 - ANALYZE BUSINESS PROCESSES
Analyze the effectiveness and efficiency of business processes in meeting goals, objectives, and priorities. Compile statistical and financial data to identify problem areas. Recommend and implement changes and improvements to resolve concerns.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience analyzing the effectiveness and efficiency of business processes in meeting goals, objectives, and priorities; compiling data to identify problem areas; and recommending and implementing changes and improvements to resolve concerns.
B. I have experience analyzing the effectiveness and efficiency of business processes in meeting goals, objectives, and priorities; and compiling data to identify problem areas. I did NOT recommend or implement changes and improvements.
C. I have experience analyzing the effectiveness and efficiency of business processes in meeting goals, objectives, and priorities. I did NOT identify problem areas or recommend or implement changes and improvements.
D. I have successfully completed college-level coursework related to statistical or data analysis or business process management.
E. I have NO experience or training related to this work behavior.
11
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, @type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
Your experience analyzing if business processes met goals, objectives, and priorities.
Your experience compiling statistical and financial data to identify problem areas.
Your experience recommending/implementing changes and improvements to resolve concerns.
The actual duties you performed and level of responsibility.
12
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, @type N/A in the text box below.
College/University
Course Title(s)
Credits/Clock Hours
13
WORK BEHAVIOR 3 - SUPERVISION
Perform the full range of supervisory duties. This includes assigning work; establishing priorities and timeframes for completion of work; reviewing employee performance and preparing evaluation reports; disciplining employees; interviewing prospective employees and recommending selection; receiving, responding to, and resolving grievances and complaints; providing guidance to staff on complex problems; approving/denying leave requests; and identifying training needs and providing training to staff.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience performing the full range of supervisory duties which included delegating work; approving/denying leave; evaluating employee performance; resolving complaints and grievances; disciplining employees; and interviewing and recommending applicant selection.
B. I have experience as a lead worker which included reviewing work for accuracy and timeliness and providing training to staff.
C. I have successfully completed college-level coursework or training related to supervisory development, labor relations, or human resource management, but I do not have at least six months of supervisory or lead work experience in a work setting.
D. I have NO experience or training related to this work behavior.
14
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, @type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
Your duties as a supervisor (evaluating employee performance, approving/denying leave, resolving grievances and taking disciplinary actions, etc.).
Your duties as a lead worker (reviewing work for accuracy, providing training, etc.).
Your specific responsibilities.
15
If you are claiming education/formal training related to this work behavior, please provide the requested information below. If you indicated you have no education/training related to this work behavior, @type N/A in the text box below.
College/University/Training Source
The Course Title(s)
The Credits/Clock Hours
16
WORK BEHAVIOR 4 - DEVELOP AND IMPLEMENT POLICIES
Develop and implement agency administrative and programmatic policies and procedures to support the agency's strategic goals and eliminate unacceptable risk associated with legal contracts, including statements of work.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience developing and implementing administrative and programmatic policies and procedures to support strategic goals.
B. I have experience implementing administrative and programmatic policies and procedures. I did NOT develop these policies or procedures.
C. I have successfully completed college-level coursework related to policy development or policy implementation.
D. I have NO experience or training related to this work behavior.
17
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, @type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
Your experience developing or implementing policies and procedures.
The actual duties you performed and level of responsibility.
18
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, @type N/A in the text box below.
College/University
Course Title(s)
Credits/Clock Hours
19
WORK BEHAVIOR 5 - WRITTEN COMMUNICATION
Write financial, statistical, monthly, or other reports; manuals; letters; training materials; and memoranda to record and disseminate information.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience writing various @types of correspondence to record and disseminate information. I had the final responsibility for the completed product.
B. I have experience drafting various @types of correspondence for review, approval, and distribution. Someone else had the final responsibility for the completed product.
C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.
D. I have NO experience or training related to this work behavior.
20
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, @type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
Your experience writing correspondence to record and disseminate information.
Your experience drafting correspondence for review, approval, and distribution.
The actual duties you performed and level of responsibility.
21
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, @type N/A in the text box below.
College/University
Course Title(s)
Credits/Clock Hours
Required Question
Employer
Commonwealth of Pennsylvania
Address
613 North Street
Harrisburg, Pennsylvania, 17120
Website
http://www.employment.pa.gov
