Advancement Operations Coordinator

Hagerstown Community College • Hagerstown, MD • 1w ago

Duties

A. Provides direct operational functions, such as database management and gift processing, and administrative support for the College Advancement Office;

B. Responsible for entering and processing gifts, pledges, and payments in Raiser's Edge; prepares deposits and fund transfers, and coordinates with Finance;

C. Responsible for reconciling Foundation Board monthly statements, the Alumni Association and College Advancement's General Ledger Trial Balance cash accounts;

D. Prepares check requests, purchase orders, invoices, and pledge reminders;

E. Responsible for compiling and creating campaign reports from the Raiser's Edge system and General Ledger as requested;

F. Participates in annual audit by preparing reports and materials;

G. Maintains and regularly updates donor and prospect records and mailing lists in Raiser's Edge, ensuring accuracy, consistency, and good data hygiene;

H. Responsible for preparing tax receipts/acknowledgment letters in a timely manner;

I. Assists with College Advancement event logistics, including creating mailing lists, tracking event payments and reservations in Raiser's Edge, and preparing volunteer reports;

J. Serves as the primary contact for the Foundation Scholarship Application; maintains and customizes the application and award amounts in the Award Management system; responds to student and parent inquiries; manages recipient records and thank you letters; updates award communications; and coordinates with the Financial Aid Office to ensure proper disbursement;

K. Utilizes Award Management to reallocate scholarships when revocations occur;

L. Supports Foundation Board and committee meetings as an ex officio member; prepares meeting materials and records minutes and attendance;

M. Prepares requests for Digital Printing & Design, room reservations, Learning Technology, Food Services, Campus Security, and Facilities for meetings and events; ensures event setup and cleanup;

N. Organizes and maintains event supplies; keeps supply areas stocked and inventoried; manages office supply orders;

O. Responsible for preparing and distributing bulk mailings, as needed;

P. Other duties as assigned by the Senior Director of College Advancement.

EDUCATION AND EXPERIENCE

Bachelor's degree in a related field preferred or the willingness to work towards a bachelor's degree if hired; 2-3 years' experience of a progressively more responsible nature; database experience necessary, or any combination of experience and training which provides the required knowledge, skills, and abilities. Experience working in nonprofit organizations preferred.

SKILLS AND ABILITIES

Primary duty includes the exercise of discretion and independent judgment with respect to matters of significance; excellent interpersonal and organizational skills; ability to work with independence in dealing with the diverse elements of the academic and non-profit environments; communicate effectively both orally and in writing; ability to use spreadsheets and specialized software; knowledge of Microsoft Office products (Word, Excel, Access, and PowerPoint) and other job-specific database programs including a variety of prospect research online research tools, Raiser's Edge and Award Management experience preferred; versatility with tasks is required. This position requires absolute confidentiality and professionalism.

Similar Jobs

Warehouse Evening Cleaner

ABM Industries • Williamsport, MD • 4h ago

Manufacturing & Warehouse

Overview Job Summary Details: The Cleaner provides the cleaning and upkeep of an assigned area. Pay: $16.75 per hour The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary bas...

4h ago

Go to Apply

Principal Electrical Engineer

Actalent • Waynesboro, PA • 7h ago

IT & Engineering

Description The successful candidate will serve as the technical expert within the Controls Department. This candidate will lead efforts in specifying and approving the creation of documentation, test procedures, bill of...

7h ago

Go to Apply

Faculty, Nursing

Hagerstown Community College • Hagerstown, MD • 8h ago

Hospital & Medical

DUTIES AND RESPONSIBILITIES Teaching Teaches in the classroom, skills laboratory, and clinical facilities. Prepares and delivers lectures as assigned. Revises content as needed. Develops skills lab experiences for studen...

8h ago

Go to Apply

Faculty, Nursing

Hagerstown Community College • Hagerstown, MD • 8h ago

Hospital & Medical

8h ago

Go to Apply

Faculty, Nursing

West Virginia Employer • Hagerstown, MD • 8h ago

Hospital & Medical

8h ago

Go to Apply

CDL Truck Driver

Roehl Transport • Hagerstown, MD • 1d ago

Trucking & Construction

Dedicated Northeast Fleet Truck Driving Job! Join this fleet and you'll haul van loads for an established customer that's been with Roehl for a long time, and we're expanding our services. You'll get home weekly in this...

1d ago

Go to Apply

Area Manager II

Amazon • Hagerstown, MD • 1d ago

Management & Administrative

Description Our WW Operations network delivers millions of packages and smiles to Amazon customers every day. We are looking for motivated, customer-focused individuals who want to join our team as an Area Manager. In th...

1d ago

Go to Apply

Sr Finance Manager - International Controller

Oshkosh Corporation • Hagerstown, MD • 2d ago

Finance, Accounting & Banking

About JLG, an Oshkosh company JLG began in 1969, when our founder, John L. Grove set out to resolve growing safety concerns in the construction industry. Since then we have been committed to understanding the challenges...

2d ago

Go to Apply

Material Handler I-Greencastle

ThermoFisher Scientific • Greencastle, PA • 3d ago

Manufacturing & Warehouse

Work Schedule Standard (Mon-Fri) Environmental Conditions Able to lift 40 lbs. without assistance, Cold Room/Freezers -22degreesF/-6degrees C, Loud Noises (Equipment/Machinery), Some degree of PPE (Personal Protective Eq...

3d ago

Go to Apply

Warehouse Clerk

ABM Industries • Greencastle, PA • 3d ago

Management & Administrative

Overview Job Summary Details: The Warehouse Clerk is responsible for performing general warehouse duties. Benefit Information: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM...

3d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.