Administrative Assistant to Associate Dean (Academic)

University of Pittsburgh • Pittsburgh, PA • 5h ago

The University of Pittsburgh School of Nursing is seeking an Administrative Assistant to support the academic Associate Deans to manage and triage the numerous requests in an extremely busy administrative office. Duties will include answering phones, responding to emails, greeting and directing visitors, analyzing information, designing and drafting complex reports, researching issues relative to student inquiries and concerns, and serving as liaison to faculty on critical matters related to academic issues, clinical placement, and student crises. This position requires someone who is highly organized and proficient in Microsoft office applications, in particular Word, Teams, and Outlook, as well as Zoom. Successful candidates will have strong interpersonal, communication, and analytical skills. A bachelor's degree and 3 years of experience, an associate's degree and 5 years of experience, or a high school diploma/GED and 7 years of experience is required. Experience in high level administrative office is strongly preferred.

Job Summary

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Essential Functions

Provide Associate Dean(s) with administrative support [e.g., scheduling electronic calendar; maintain files; coordination and preparation of meetings maintain confidential files, travel related purchases and expense reports]. Provide back up to Executive Admin to Dean of Nursing with general office related tasks. Provide staff support for assigned degree program councils [create agendas and minutes with council chair] as well as collect and maintain assigned degree program course outlines. Department purchaser for supplies & invoices, ordering through PantherExpress, and Specialty Purchasing. Compose complex and routine correspondence for Associate Dean(s). Assist in the maintenance of student databases associated with Associate Dean(s) position. Assist with writing of State Board of Nursing and accreditation status reports and other special projects. Manage and triage numerous requests in a busy administrative office.

Physical Effort

Light physical effort typical of an office environment. Must be able to sit or stand for long periods of time.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant III

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 5

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30AM - 5:00PM

Work Arrangement: Monday - Friday, 8:30AM - 5:00PM

Hiring Range: $21.00 - $22.00 / hr

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background checkChild Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

PI276472056

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