Accounting Assistant
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Accounting Assistant
Salary
$40,685.00 - $60,714.00 Annually
Location
Dauphin County, PA
Job Type
Non-Civil Service Permanent Full-time
Job Number
N-2025-30721
Department
Department of State
Division
ST Div Fscl Mgmt
Opening Date
07/30/2025
Closing Date
8/12/2025 11:59 PM Eastern
Job Code
03000
Position Number
00023584
Union
AFSCME
Bargaining Unit
A1
Pay Group
ST04
Bureau / Division Code
00191510
Bureau / Division
ST Div Fscl Mgmt
Worksite Address
401 North Street
City
Harrisburg, Pennsylvania
Zip Code
17120
Contact Name
Jennifer Boisvert
Contact Phone
717.409.3970
Contact Email
jboisvert@pa.gov
Description
Benefits
Questions
THE POSITION
Are you committed to operational excellence and financial integrity? The Department of State, Fiscal Management Division is searching for a reliable, detail-oriented Accounting Assistant to complete our team. This position gives you the opportunity to utilize your specialized skill set as you maintain and track all work and activities associated with the accounts payable operations of the department. If you thrive under pressure and communicate with ease, we have the perfect job for you!
DESCRIPTION OF WORK
As an Accounting Assistant, you will be responsible for p rocessing Department of State invoices approved for payment in the Commonwealth accounting system or Commonwealth Purchasing Card transactions including allocations, in accordance with bureau policies and procedures. Work involves preparing and maintaining various tracking logs to record fiscal activities such as the receipt of paper and electronic invoices, advancement account checks, annual membership lists, and Real Estate Recovery Fund payments by fiscal year. You will also have the opportunity to research issues with invoices and vendors to determine appropriate corrective action. Additional responsibilities include processing fund commitments and purchase order changes, tracking invoices to ensure timely processing and payment, as well as recording payment information on electronic files.
Interested in learning more? Additional details regarding this position can be found in the position description. (https://careers.employment.pa.gov/pd/PD_NEOGOV.asp?p=00023584)
Work Schedule and Additional Information:
Full-time employment
Work hours are 7:00 AM to 3:30 PM, Monday - Friday, with a 60-minute lunch.
Telework: You may have the opportunity to work from home (telework) part-time, upon successful completion of on-site training. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
Two years of experience performing bookkeeping or clerical accounting work; or
An Associate Degree in accounting or business administration including or supplemented by six credits of accounting.
Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.
Additional Requirements:
You must be able to perform essential job functions.
How to Apply:
Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !
See the total value of your benefits package by exploring ourbenefits calculator.
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance
We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.
*Eligibility rules apply.
01
Do you possess two or more years of full-time experience performing bookkeeping or clerical accounting work?
Yes
No
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, @type N/A in the text box below.
03
Have you completed, or are you within three months of completing, an associate's degree with a declared major in accounting or business administration? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If you answer "Yes" to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org ("www.naces.org"target=_blank") and clicking the Evaluation Services Link.
For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
Yes
No
04
If you are within three months of completing an associate's degree with a declared major in accounting or business administration, on what date do you expect to complete your degree? Please @type N/A in the text box below if this does not apply to you.
Required Question
Employer
Commonwealth of Pennsylvania
Address
613 North Street
Harrisburg, Pennsylvania, 17120
Website
http://www.employment.pa.gov
