Covenant Health Inc
Position Description
Summary
The Administrative Director of Medical Education plays a pivotal role in the administration and operation of St. Joseph Hospital's newly developing Graduate Medical Education programs, including the Internal Medicine residency (21 residents), Cardiovascular Disease fellowship (6 fellows), and Interventional Cardiology fellowship (2 fellows). This individual will manage the day-to-day operations of these ACGME programs, ensuring compliance with accreditation standards, providing administrative support to program directors and faculty, and coordinating medical student and advanced practice provider education. The Administrative Director will work closely with residents, fellows, students, and other stakeholders to foster a positive and productive learning environment, reporting to the VPMA St Joseph Hospital and working in partnership with Program Directors who will also report to VPMA. They wioll work very closely with Sponsoring Institution and DIO.
Essential Duties and Responsibilities
Supports and promotes the mission and values of Covenant Health Ministry.
Other duties as consistent with this role.
Administrative Support (30%)
Assist with applications for ACGME Program Accreditation for IM program with goal of October 2025 submission and coordinate with Lahey as Sponsoring Institution. Oversee day-to-day operations of three programs (Initially IM, later cardiology) which will ultimately include 29 learners
Maintain accurate records and databases for all resident/fellow information, schedules, and evaluations
Coordinate and manage complex schedules across multiple programs, ensuring timely organization of rotations, conferences, and leave requests
Coordinate Faculty schedules for resident supervision and education
Assist with recruitment and selection processes, including coordinating interviews through ERAS/NRMP
Manage combined program budgets ensuring efficient resource allocation
Prepare reports and presentations for program directors, faculty, and accrediting bodies
Collaborate with Medical Schools and educational institutions to coordinate learning activities
Accreditation Compliance (25%)
Develop and maintain thorough understanding of ACGME Common Program Requirements and specialty-specific standards for Internal Medicine and subspecialties
Support initial accreditation processes for all three programs during cap development period (2027-2032)
Monitor ACGME milestones entry and prepare required reports through ADS
Assist in preparing Annual Program Evaluation (APE) materials for each program
Ensure timely completion of all documentation for initial accreditation and ongoing compliance
Coordinate preparation for ACGME site visits
Communication and Support (20%)
Act as primary resource for 29 residents/fellows, faculty, and staff across three programs
Facilitate effective communication among all stakeholders including subspecialty education coordinators (SECs)
Provide direct support throughout training experiences
Coordinate orientation and onboarding for new residents/fellows
Organize program events, activities, and meetings including:
Clinical Competency Committee meetings (semi-annually)
Program Evaluation Committee meetings (annually)
Faculty development sessions
Program Development (15%)
Support development of new GME infrastructure at St. Joseph Hospital
Assist in establishing GME policies and procedures
Coordinate with hospital administration to secure necessary resources (classrooms, call rooms, simulation space)
Participate in continuous improvement initiatives
Support potential future program expansion
Other Duties (10%)
Supervise office staff within the medical education office
Assist with Continuing Medical Education (CME) activities
Coordinate with consortium partners for shared educational experiences
Support integration with Covenant Health system initiatives
Job Requirements
Education
Bachelor's degree required; Master's degree in healthcare administration, education, or related field preferred
Experience
Minimum 3-5 years healthcare administration or program coordination experience
GME or medical education setting experience strongly preferred
Experience with program start-up or development highly desirable
Knowledge
Strong knowledge of ACGME standards, policies, and accreditation processes essential
Understanding of Medicare GME funding and cap development
Familiarity with residency management software (New Innovations, MedHub, or similar)
Knowledge of ERAS, NRMP, and fellowship match processes
Skills
Exceptional organizational skills managing multiple programs simultaneously
Outstanding communication and interpersonal skills for diverse stakeholder engagement
Strong attention to detail for maintaining compliance documentation
Proficiency in Microsoft Office Suite and database management
Ability to work independently and collaboratively
High level of professionalism and discretion with confidential information
Strong problem-solving skills in dynamic environment
Reporting Structure
Reports directly to: VPMA at St Joseph Hospital
Works in close partnership with: Program Directors (they report to VPMA), Designated Institutional Official (DIO), GME committee at Sponsoring Institution
Compensation and Benefits
Competitive salary commensurate with experience
Comprehensive benefits package including:
Health, dental, and vision insurance
Retirement plan with employer match
Paid time off and holidays
Professional development opportunities
Support for coordinator certification (C-TAGME)
Growth Opportunities
Lead role in establishing new GME programs at St. Joseph Hospital
Potential expansion to additional residency/fellowship programs
Opportunity to shape institutional GME culture and policies
Professional development through coordinator networks and conferences
Success Metrics
Successful ACGME accreditation of all three programs
100% compliance with reporting deadlines
Full match results for all programs
Positive stakeholder feedback
Efficient program operations within budget
Covenant Health Mission Statement
We are a Catholic health ministry, providing healing and care for the whole person, in service to all in our communities.
Our Core Values:
Compassion
We show respect, caring and sensitivity towards all, honoring the dignity of each person, especially the poor, vulnerable and suffering.
Integrity
We promote justice and ethical behavior, and responsibly steward our human, financial and environmental resources.
Collaboration
We work in partnership, dialogue and shared purpose to create healthy communities.
Excellence
We deliver all services with the highest level of quality, while seeking creative innovation.
Applicants, employees and former employees are protected from employment discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability, and genetic information (including family medical history).
