Legal Assistant

System One • Tulsa, OK • 10h ago

Legal Administrative Assistant - Litigation Support

System One is partnering with a client seeking a detail-oriented and tech-savvy Legal Administrative Assistant to join their litigation team. This role supports attorneys and legal staff by managing legal documentation, maintaining dockets and calendars, and performing a variety of administrative and clerical functions to ensure smooth case management and daily operations.

Key Responsibilities:

Review, catalog, and docket incoming legal documents daily

Maintain and update calendars, schedules, and case dockets

Format legal documents using Microsoft Office tools and Outlook

Organize and set up new case files (up to 2-3 new files per week), ensuring all startup steps are completed per checklist

Use cloud-based document management tools (e.g., Cosmolex by ProfitSolv) for file organization and case tracking

Process vendor invoices and coordinate with clients, insurance representatives, and billing team

Make and receive administrative and clerical phone calls, including:

Scheduling court reporters

Communicating with judicial support staff

Coordinating with vendors

Responding to client requests for information

Conduct public records and social media searches to identify case-relevant information and summarize findings verbally

Provide general team support including:

Covering the reception area during breaks or lunch

Assisting with courier runs to courthouses or other locations (IRS mileage reimbursed)

Qualifications:

Strong organizational and multitasking skills with attention to detail

Proficiency in Microsoft Outlook, Word, and Excel

Experience using cloud-based document management systems; familiarity with Cosmolex preferred

Excellent communication skills-both written and verbal

Ability to manage sensitive and confidential information professionally

Previous legal or administrative experience preferred

Valid driver's license required for occasional errands or courthouse runs

This is a dynamic role well-suited for someone who thrives in a fast-paced legal environment and enjoys being a key part of a collaborative litigation team.

Ref: #208-Rowland Tulsa

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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