Administrative Assistant

Aston Carter • Cranbury, NJ • 19h ago

Job Title: Front Desk Administrative Assistant

Job Description

We are seeking a highly organized and detail-oriented Front Desk Administrative Assistant to join our team. The ideal candidate will be responsible for a variety of administrative tasks, ensuring the smooth operation of our office. This role requires excellent communication skills, proficiency in office software, and the ability to handle multiple tasks efficiently.

Responsibilities

Handle office documents, including filing, scanning, and organizing.

Perform data entry tasks, ensuring accuracy and timeliness.

Log information into the computer database for project tracking and management.

Upload documents and maintain digital records.

Open new project numbers and manage project documentation.

Process submittals and ensure timely follow-up.

Assist with onboarding new hires, including preparing necessary documentation and coordinating orientation.

Manage badge access for employees, ensuring security protocols are followed.

Organize and distribute incoming and outgoing mail.

Order and maintain office supplies, ensuring inventory is stocked.

Provide general administrative support as needed.

Essential Skills

Administrative support

Data entry

Proficiency in Microsoft Office Suite

Clerical skills

Front desk experience

Strong typing skills

Experience in an Engineering MEP environment

5 years of experience

Additional Skills & Qualifications

Minimum of 2 years of administrative and data entry experience.

Proficiency in Microsoft Excel, Word, Outlook, and Teams.

Strong organizational and multitasking skills.

Excellent verbal and written communication skills.

Ability to work independently and as part of a team.

High attention to detail and accuracy.

Positive attitude and professional demeanor.

Work Environment

This role offers a hybrid work environment with the flexibility to work from home on Mondays. The company culture is welcoming and friendly, with a strong emphasis on treating each other like family. The organization is growing, offering room for professional growth and opportunities to explore other corporate departments such as marketing and accounting. The office environment is supportive, and employees enjoy low turnover rates, with many team members having been part of the company for over 20 years.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.

Pay and Benefits

The pay range for this position is $20.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Cranbury,NJ.

Application Deadline

This position is anticipated to close on Aug 14, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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