Administrative Assistant - Physical Therapy

Russell Sage College • Troy, NY • 18h ago

Location: Troy, NY Category: Staff Positions Posted On: Wed Jul 30 2025 Job Description:

The Department of Physical Therapy at Russell Sage College invites applications for a part-time Administrative Assistant to support the clerical and operational needs of the Doctor of Physical Therapy (DPT) Program. This position plays a critical role in assisting with all administrative functions of the department, and specifically across three primary areas: admissions, clinical education, and CAPTE accreditation. The ideal candidate is a proactive, organized, and detail-oriented professional who can effectively manage multiple tasks in a dynamic academic environment.

Key Responsibilities

Admissions Team Support

Supporting the Admissions Team with clerical tasks and logistical support for

Maintain applicant records in compliance with institutional and FERPA guidelines.

Clinical Education Administrative Support

Provide administrative support to the clinical education team

Maintain and update site information within the Exxat platform

Assist in communication with clinical sites

CAPTE Accreditation and Program Documentation

Assist with maintaining and organizing documentation for program accreditation and compliance.

Assist the Program Director in managing timelines and tasks associated with accreditation.

General Administrative Duties

Assist with the organization and maintenance of office-related tasks

All duties assigned by the DPT Office Coordinator, the AA's direct supervisor

Work Environment & Schedule

This is a part-time, on-campus position averaging 18.75 hours per week. Some schedule flexibility is available; however, regular availability during business hours is expected. Occasional evening or weekend hours may be required for department events and/or deadlines. Weekly hours are broken out by tasks; these will fluctuate each week, prioritized by timeline completion requirements.

The estimated wage is $16.74 for 18.75 hours per week for 52 weeks.

Job Requirements:

Minimum Qualifications

Associate's degree required; Bachelor's degree preferred.

Some administrative experience in higher education or a healthcare-related setting.

Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and comfortable working with data and shared file systems.

Excellent organizational and time management skills.

Strong interpersonal and written communication abilities.

Ability to work independently while managing multiple priorities.

Ability to handle confidential information with professionalism and discretion.

Preferred Qualifications

Experience in health professions education or clinical education support.

Familiarity with CAPTE accreditation processes and standards.

Working knowledge of PTCAS, EXXAT, or similar platforms.

Additional Information:

RSC offers a dynamic college environment and friendly work atmosphere. Visit our Employment Opportunities (https://www.sage.edu/about/work-at-russell-sage/) page for additional available job openings at RSC.

Russell Sage College is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability, veteran status, citizenship or immigration status, sexual orientation, military status, predisposing genetic characteristics, pregnancy, gender, gender identity or expression, familial status, status as a victim of domestic violence, reproductive health decision making, criminal history, and any other legally protected characteristic protected by federal, state or local law. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Russell Sage College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity.

Russell Sage College embraces diversity, equity, and inclusion as essential components of a rich intellectual and cultural environment in which all members are given the opportunity to reach their full potential as active participants in our local and global society. Russell Sage College is committed to developing policies and programs to create a campus that supports an optimal learning and working environment for all students, alumnae/i, faculty, administrators, and staff. Please take a look at more information about the diversity, equity, and inclusion initiatives (https://www.sage.edu/about/community-resources/diversity-equity-inclusion/) at Russell Sage College.

Applications accepted until position is filled.

Reports to: Program Director, Doctor of Physical Therapy Program

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