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Administrative Assistant

Kelly Services • Deerfield, IL • 20h ago

Job Title: Administrative Assistant

Location: Deerfield, IL

Pay Rate: $26.00/hour

Remote/Hybrid 3 days per week in the office

Possible Contract to Hire: Yes

Job Description:

We are seeking a Senior Administrative Assistant to provide executive support to the Vice President of Research & Development and the Vice President of Marketing. This temporary opportunity offers the potential for contract-to-hire and involves playing a significant role within our dynamic and growing team.

Duties and Responsibilities:

Leadership: Offer executive support to senior management, including the VP of R&D and the VP of Marketing.

Office Management: Oversee daily office operations to ensure efficiency and adherence to organizational policies.

Team Leadership: Supervise administrative staff in the Marketing and R&D teams, providing guidance, training, and performance evaluations.

Meeting Coordination: Organize and coordinate meetings, events, and travel arrangements for senior management in collaboration with HST Leadership administration.

Communication Management: Handle sensitive correspondence and communications, ensuring confidentiality and professionalism.

Budget Oversight: Assist in budgeting and expense tracking, ensuring compliance with financial policies, and manage travel and expense reports.

Project Management: Monitor and report on administrative activities and project progress, providing updates to senior management.

Resource Management: Maintain and manage office supplies and equipment, ensuring availability and functionality.

Compliance Assurance: Ensure compliance with organizational policies, regulations, and best practices.

Special Projects: Manage special projects and other duties as assigned.

Qualifications:

Location Preference: Candidates should preferably be based in Deerfield, IL.

Communication Skills: Must possess excellent oral and written communication skills to effectively engage with high levels of the organization.

Independence: Ability to work independently and identify proactive solutions to complex situations.

Multitasking: Manage multiple tasks with a high attention to detail and a high degree of accuracy and timeliness.

Technical Skills: Advanced Microsoft Office skills.

Education/Experience:

Education: High school diploma or equivalent required; Associate degree or professional certification preferred.

Experience: 8+ years of experience supporting leadership staff as a Senior Administrative professional.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Trust the office staffing pioneer.

Finding the right job isn't always easy. Kelly ® Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs-so you could say we're pretty good at it!

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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