Project Administrative Assistant

ASM Research, An Accenture Federal Services Company • Indianapolis, IN • 1d ago

Supports Project Managers with various tasks on current contracts. Performs a variety of administrative and project functions. Responsible for tracking contract deliverables and the overall project schedule. This may include project tasks, configuration actions, and risks.

Supports the project manager to ensure all documentation is developed, edited and delivered on time and within set standards. This includes adhering to and maintaining project schedules.

Assists with development and management of project/program to include client meetings, coordination with business partners, and initial drafts of sub-contract clauses.

Coordinates project meetings. Captures detailed and accurate notes during all meetings, and creates meeting materials for members of the project team, includes presentations as necessary.

Collaborates with team members, vendors, and/or customers of all demographics and professional levels to achieve project success.

Assists in technical writing tasks. Responsible for proofreading and editing project reports and documents to ensure proper format, grammar, and style.

Assists with updating, submitting, and tracking contract deliverables and monthly reports. Packages and publishes deliverables and reports to project stakeholders.

Maintains and updates team collaboration site. Informs project team of any updated information or change in policies related to the project.

Organizes travel, purchases, staff onboarding, and account management as it pertains to the contract.

Meets cost standards by monitoring expenses and recommending cost-saving actions.

Supports AIMM methodologies by maintaining project documentation, supporting configuration management audits, collecting of CMMI metrics, etc.

Minimum Qualifications

High School Diploma; Bachelor's Degree preferred or equivalent relevant experience.

1-2 years of administrative support or project coordination experience on government contracts.

Strong skills with MS Office to include Outlook, Excel, Teams, etc. Experience with MS Lists is highly desirable.

Other Job Specific Skills

Strong attention to detail and editing skills, as well as the ability to multi-task under pressure.

Ability to work well with clients and team members, as well as independently, sometimes with little guidance or supervision.

Proficient in Microsoft Office and Project or equivalent.

Excellent written, oral communication, and presentation skills. Experience with public speaking.

Exhibits willingness to be flexible and adaptable to changing priorities.

Demonstrates professionalism and a strong customer service skills with the ability to work in a fast paced, team-oriented environment.

Working knowledge of government contracts and related policies and requirements is preferred.

Problem-solving and decision making skills.

Compensation Ranges

Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees.

EEO Requirements

It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.

All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment.

Physical Requirements

The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions.

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

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