Position Information
Position Title Administrative Assistant II
Posting Category Full-Time Staff
Starting salary range $48,030-$62,440
Faculty Position (if applicable)
About Harford Community College
Harford Community College (HCC) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we're committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website (https://www.harford.edu/about/get-to-know-harford/index.php) .
Affirmative Action and Equal Employment Opportunity Statement
Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ADAA employer, including disability and protected veteran status.
Benefits
Excellent benefits package, including 2 weeks paid college break, 15 days of sick leave, & 15 days paid vacation. Eligible for health, vision and dental benefits, flexible spending accounts, identity theft plan, and legal benefit plan. Receive paid basic life & long-term disability insurance; employee paid supplemental life insurance available. Participation is required the mandatory retirement plan & two optional retirement plans are available (403b with match after 1 year & 457b). Receive paid basic life & long-term disability insurance. Tuition waiver for HCC classes and tuition reimbursement are also available!
Job Description
The Administrative Assistant II provides administrative support for the Associate Vice President for Facilities and Operations (AVP)
Duties include but are not limited to:
Provide general administration support (reporting, data entry, spreadsheet/contract management, correspondence, notetaking)
Proactively maintain the AVP's calendars and coordinate meetings
Serve as the coordinator and planner for the Maryland Community College Facilities Planner's group when needed
Serve as the division's data manager
Collaborate with the Distribution Manager on the organization and disposal of campus furniture and equipment
Serve as the back-up department receptionist when needed
Perform budget support (process expenditures, handle reconciliations, prepare purchase orders)
Assist in the data management and reporting of the computerized maintenance management system (CMMS)
Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement.
Applicants must be currently authorized to work in the United States, as the College does not offer Visa sponsorship for this position
Required Education
A minimum of an associate's degree
Required Experience
At least three (3) years of recent experience working in a role with direct responsibility for providing primary and comprehensive administrative and office support to someone in a leadership level position.
Required Knowledge, Skills, & Abilities
Stong working knowledge of Microsoft Office 365 (Outlook, Excel, PowerPoint, Teams, Sharepoint)
Experience in Excel with V-Lookup, Pivot Tables and creating charts and graphs
High attention to detail
Strong organizational skills, including managing electronic files
Ability to manage Outlook calendars
Preferred Qualifications
Experience working in CMMS
Experience working in higher education
Experience with Ellucian Banner ERP
Technology savvy; able to learn multiple software programs
Direct experience working with Finance and or Procurement
Hours per Week 40 - 100%
General Weekly Work Schedule
Monday-Friday
Posting Detail Information
Posting Number 2025-059FSFA
Number of Vacancies 1
Open Date
Close Date 08/04/2025
Open Until Filled No
Supplemental Questions
Required fields are indicated with an asterisk (*).
*Are you currently a resident of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia, OR are you willing to relocate?
Yes
No
*Will you require sponsorship to work in the United States from Harford Community College?
No, I will not require sponsorship from Harford Community College
Yes, I will require sponsorship from Harford Community College
*What is your highest level of education completed?
High school or GED
Associate's degree
Bachelor's degree
Master's degree
Doctorate
*How many years of professional experience do you have in providing administrative support?
Less than 2 years of experience
3 years of experience
4 Years of experience
5 or more years of experience
*What is your level of experience maintaining calendars for senior leadership (e.g., AVP, Director)?
No experience
Limited experience using shared calendars
Regularly managed calendars and scheduled meetings for one leader
Managed multiple calendars, resolved scheduling conflicts, and coordinated large meetings
*What is your experience with budget-related tasks such as processing expenses or creating purchase orders?
No experience
Basic experience - I've submitted expenses for approval
Moderate experience - I've created and tracked purchase orders
Extensive experience - I've processed expenditures, reconciled budgets, and maintained financial records
*Which of the following Excel functions or features have you used confidently in a professional setting? (Select all that apply)
Basic formulas (SUM, AVERAGE, IF, etc.)
VLOOKUP or XLOOKUP
Pivot Tables
Creating charts and graphs
I have not used Excel beyond basic data entry
Documents Needed to Apply
Required Documents
Resume
Cover Letter
Transcript
Optional Documents
401 Thomas Run Road
Bel Air, Maryland 21015
443-412-2310 | HumanResources@harford.edu
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