Grants Specialist

BETH ISRAEL HOSPITAL • Boston, MA • 3d ago

The Grant Specialist is responsible for assisting the Research
Administrator with daily administrative tasks. These include but are not
limited to, reviewing grant applications prior to institutional
approval, following up on status of outstanding invoices, transfers and
reimbursements, facilitating grant closeouts, and other miscellaneous
administrative tasks. Responsible for providing vacation, leave or
vacancy coverage within Research Administration. Job Description:
Primary Responsibilities: Accesses information from internal systems,
including grant management software, Workday, and other systems; must
have an aptitude for numbers, including budget management and will
research federal policies related to grant management. (essential) Works
with Financial Analysts and Research Administrators to reconcile
information/reports, process cost transfers and assist with grant
closeout; when necessary, assists Research Administration team
leadership in reviewing and managing account deficits. (essential)
Assists with reviewing time and effort reporting for key personnel;
reports any unusual or non-compliant information to Research
Administration team leadership. (essential) Assists with various expense
items, such as making deposits with Research Finance Office,
transferring funds, and assignment of expenses within areas of
responsibility; works with ancillary areas such as A/P, HR, and
Purchasing to ensure receipt of materials and prompt payment or
resolution of any issues. (essential) Supports overall grant proposal
submission process, including grant intake, budget entry, and grant
compliance for their area of responsibility; advises investigators of
grant submission policies and due dates. (essential) Works with the
Harvard International Office and HR to assist with onboarding of new
hires as needed. Participates in routine research administration
meetings, seminars and programs to stay abreast of best practice and
guiding regulations; provides support to Research Administration team
leadership on special projects as necessary. (essential) Required
Qualifications: Associate\'s degree required or other post high school
education. 0?1-year related work experience required. Experience with
computer systems required, including web- based applications and some
Microsoft Office applications which may include Outlook, Word, Excel,
PowerPoint or Access. Preferred Qualifications: Bachelor\'s degree
preferred. 0-1 year experience in grant management, budget preparation
and financial management. Knowledge of federal grant related polices a
plus.

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