Working Title: Grants Monitoring Specialist
Job Class: Grants Specialist Coordinator
Agency: Housing Finance Agency
Job ID : 87834
Location : St. Paul
Telework Eligible : Yes, up to 50% of scheduled workdays. Teleworking employees are required to live in Minnesota or within 50 miles of the St. Paul office if in Wisconsin.
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 07/28/2025
Closing Date : 08/11/2025
Division/Unit : Human Resources Processing / Local Government Programs
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $32.99 - $48.93 / hourly; $68,883 - $102,165 / annually
Classified Status : Classified
Supervisor : Jennifer Bergman
Bargaining Unit/Union : 214 - MAPE
FLSA Status : Exempt - Administrative
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
This position requires an employee to be onsite at 400 Wabasha Street North, St Paul, Minnesota at least 50% of the time, with some opportunity to perform work from a telework location.
Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) is available on a limited basis.
Only candidates residing in Minnesota or a state bordering Minnesota (Iowa, North Dakota, South Dakota, or Wisconsin) within 50 miles of the work address listed above are eligible for telework.
Candidates residing in Minnesota and more than 50 miles from the primary/principal work address above may be eligible to telework more than 50%.
Candidates residing 50 miles or more from the primary/principal work address in a state bordering Minnesota (Iowa, North Dakota, South Dakota, or Wisconsin) are not eligible to be hired, unless planning to relocate within 50 miles of the work location.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Minnesota Housing is hiring! We're a mission-focused financial institution looking for a Grants Monitoring Specialist Coordinator who will fulfill our grant monitoring compliance obligations and will be responsible for conducting monitoring activities related to the Local Government Housing Programs. The purpose of the monitoring review is to assess administrator's compliance with contractual requirements for their financial award(s) in the form of grant contracts to cities, counties, HRA's/CDA's and Tribal Nations. The results of the monitoring review are used for technical assistance or corrective action to meet contractual requirements and to aid the State in identifying opportunities for improvement in our grant making and administrative processes.
This position is responsible for the support and coordination of grants and contract work across the department to ensure accuracy and consistency in process, documentation, and procedures. We will establish and support best grants management practices and help streamline grant and contract activities.
Essential Job Duties
Establish procedures and documents for all programs within the Local Government Housing Programs departments for grant monitoring activities according to schedule to ensure compliance with the Office of Grants Management (OGM) and Agency monitoring policies. The purpose of grant monitoring is to review and ensure progress against the grant goals, address any problems or issues before the end of the grant period, and to build rapport between the state agency and the grantee.
Perform grant monitoring activities. Engage with internal and external partners, both verbally and in writing, related to Local Government Housing Program department monitoring activities.
Assist Financial Reimbursement Analyst with the review of Grantee invoices and documentation to ensure appropriate spending and documentation when needed.
Maintain a high-level of understanding and fluency of regulations and changes for Request for Proposal (RFP), grants management, and grants monitoring for administrative and program review.
This includes but is not limited to Agency grants management and OGM policy changes and program changes.
Perform other duties as assigned.
Minimum Qualifications
To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.
Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
Three (3) years of experience in program monitoring, quality control reviews, compliance audit experience, contract management with vendors, or program management.
A Bachelor's degree in public administration or community development may substitute for 12 months of experience - or - a Master's degree in the listed fields may substitute for 18 months of experience
Technical skills and proficiency with Microsoft Outlook, Word, and Excel used to communicate and schedule meetings with administrators and document the results of the monitoring activities for internal and external use.
Demonstrated excellent consultative and communication skills with internal and external partners sufficient to relay the reasoning for findings, identify options for remediation, and discuss process improvements.
Understanding of grants management principles and OGM policies
Demonstrated organizational and time management skills and attention to detail
Cultural competency skills as demonstrated by communication and interaction across cultures and awareness of one's own world view and acknowledgment that different world views exist.
Valid driver's license and the ability to travel up to 25% of the time (10% in the metro and 15% that includes overnight travel in greater Minnesota)
Preferred Qualifications
Five (5) years of experience in program monitoring, quality control reviews, compliance audit experience, contract management with vendors, or program management with a Minnesota Housing partner administering Housing Stability grant program(s) or in a financial services organization that performs similar functions.
Strong understanding of grants management principles and OGM policies and experience applying them.
Project management experience or certification.
Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
Physical Requirements
Requires moving office items such as file folders and small office tools.
Additional Requirements
This position requires successful completion of the following:
Reference Checks.
Job related background checks.
Conflict of Interest Disclosure.
Driver's License Check.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
