Administrative Specialist (Administrative Assistant)

Edgewater Technical Associates LLC • Richland, WA • 2d ago

Edgewater Technical Associates is seeking qualified candidates for an Administrative Specialist (Administrative Assistant) opportunity to support Hanford Mission Integration Solutions (HMIS) in Richland, WA in support of the Hanford Mission Essential Services Contract (HMESC).

US Citizenship Required

SUMMARY**

Under general supervision, perform a variety of administrative functions in support of management and staff.

Receive and screen visitor and telephone calls, providing information and handling issues that may require sensitivity and the use of sound judgment.

Gather, prepare, and issue quality and timely correspondence, reports, and presentation materials to ensure product contains zero defects before delivery, ensuring OUO markings are used where applicable.

Use initiative and judgement during manager's absence to see that matter's requiring attention are referred to delegated authority or handled in a timely manner to minimize the effect of the manager's absence.

Maintain calendars and schedules, schedule meetings and coordinate conference rooms; coordinate the manager's interface with other personnel, company organizations, clients, and external groups.

Prepare travel and training requests, make and confirm travel and other arrangements for conference and business trips, compile expense reports and request reimbursement of expenditures as appropriate.

Provide continuous effort to improve office operations and streamline work processes and work cooperatively and jointly with all levels of management and staff to provide quality customer service.

Support managers with tracking completion of employee requirements such as Employee Job Task Analysis (EJTA) forms, timesheets, required training, contract deliverables, correspondence action items and responses, etc. as requested.

Initiate correspondence working folders for contract deliverables and other correspondence action items that are assigned to their organizations. This includes management of the Correspondence & Action Tracking System (CATS) process for their organization, such as the initiation of tasks and flow of routing through completion to meet due dates.

Excess of government equipment to nationalization when applicable.

Create and maintain up-to-date desk procedures.

Update and maintain organization webpages and SharePoint Sites.

Maintain supported manager's organizational charts.

Order and maintain supplies.

Other administrative duties as assigned.

REQUIRED QUALIFICATIONS**

High School Diploma or equivalent, plus at minimum of ten (10) years administrative and / or office support experience, and/or combination of experience and education in lieu of experience.

Must possess ability to conduct work scope with discreetness and strict professional confidentiality.

Proficient computer skills in Microsoft Office to include Word, Excel, Outlook, PowerPoint, and Teams.

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