Administrative Assistant - #2743

Wade Trim • Taylor, MI • 20h ago

Taylor, MI / Corporate -- Administration / Full-time / On-site

::: {qa="job-description"} What We Offer:

Our excellent salary and benefits package includes medical, dental, vision, life insurance, short and long-term disability coverage, education reimbursement, 401(k), performance bonuses, and an employee stock program. Employee Resource Groups and Programs offered include the Young Professionals Group, Women at Wade Trim, Diversity, Equity and Inclusion, Professional Development, Leadership Development, Rotation Program, Mentor Program, Sustainability Program, and Wellness Program.

Position Description:

We are looking for an Administrative Assistant to join our team to improve infrastructure in our Taylor office. The individual in this role will work with our Finance, Legal, and Human Resources (People Services) teams. The candidate must have a high school diploma and have at least one year of related office experience. The candidate must also be self-motivated, work well with others, and have excellent writing, organizational, and communication skills.

:::

Typical responsibilities include:

- Finance:
Monitor the Harbor Compliance licensing dashboard, updating information as necessary.

Assist professional employees with the establishment & maintenance of NCEES records.

Process weekly timesheets

Process checks bank deposits

Assign tickets, monitor open issues, in the Finance Service Desk.

Support the Accounts Payable, General Accounting, and Payroll team

Legal:

Work with the Legal Department and Information Technology (among other departments) to implement, migrate, administer, manage, and utilize Contract Lifecycle Management (CLM) software; prior experience leading or actively participating in the implementation of CLM software preferred

Assist Legal Department with providing CLM support and training, including first level support for CLM training, data requests, dashboards / reporting, and tracking of attributes / obligations

Work with Legal Department to onboard and train new users (both technical and non-technical) on the CLM system functionality and related processes

Assist Legal Department in development of CLM training materials and user manuals, and implement a train-the trainer model as appropriate

Work with Legal Department to manage contract templates and clause libraries for its commercial contracts with clients, partners, and vendors

Manage and organize the intake of legal requests, including contract review requests and other general legal inquiries, and then assign to attorney in legal team.

Must be proficient in Microsoft Suite applications (Outlook, Word, Excel, OneDrive, SharePoint).

High attention to detail.

Ability to manage high volume of requests at any given time and assign according to priority of urgency.

Collaborative team member.

People Services

Support People Services department with projects

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