Finance Operations Line Supervisor

Virginia Community College System • Daleville, VA • 6d ago

Provides leadership, direction, and supervision of a staff responsible for all aspects of the accounts payable process for the 23 VCCS colleges, System Office, and Shared Services Center. In addition, the Finance Operations Line Supervisor is responsible for:

Ensuring Finance staff are complying with VCCS Shared Services Center policies, the Prompt Payment Act, and the Commonwealth Accounting Policies and Procedures (CAPP) manual

Maintaining proper internal controls to ensure accuracy of financial records

Ensuring Finance staff maintain vendor files in accordance with the Department of Accounts (DOA) and VCCS SSC policies, including identification and related requirements for 1099 vendors

Maintaining open and responsive communication with customers

Collaboratively working with SSC functional managers to ensure the colleges and System Offices requirements are met

Ensuring SSC staff reconciles Small Purchase Charge Cards (SPCC) on a monthly basis in accordance with VCCS SSC and CAPP manual policies

Supporting compliance procedures associated with regulatory authorities (e.g. Auditor of Public Accounts, VCCS Internal Audit, and the Department of Accounts)

Providing training to the colleges and System Office to educate necessary personnel on Finance policies and procedures

Enforce compliance with internal controls

Required KSAs:

Knowledge:

Working knowledge of advanced bookkeeping practices and automated accounting software

Knowledge of accounts payable functions and auditing of regular vendor payments, lease payments, and other contractual payments

Knowledge of 1099 tax reporting

Extensive knowledge and expertise in interactive accounting systems and interpreting accounting reports

Knowledge of Finance internal control systems

Skills:

Extensive expertise in complex accounts payable transactions

Demonstrated understanding and successful application of process improvement techniques

Collaboratively work with SSC Operations Managers and other functional managers to ensure the colleges and System Offices requirements are met.

Energetic, resourceful, and self-directed

Willingness to stay on the forefront of accounts payable best practices

Expertise in MS Office products and demonstrated expertise to perform data analysis using Excel and/or MS Access

Ability to:

Operationalize agency goals, objectives, and strategies

Develop staff knowledge, skills, and abilities

Exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big-picture perspective

Build working relationships to solve problems and achieve common goals

Provide exceptional customer service to internal and external customers in a professional manner and to transfer those attributes to staff

Work effectively and collaboratively in a team environment with matrix reporting relationships and multiple customers

Express thoughts clearly verbally, in writing, and through presentations

Maintain confidentiality

Use the computer hardware and software required for the job, including word processing, database, and spreadsheet applications

Work effectively with a wide range of constituencies

Minimum Qualifications:

Multiple years of high-volume Accounts Payable and/or Travel and Experience or equivalent experience

Extensive experience in effectively leading, supervising, and positively motivating a large staff

Experience leading and delegating daily operational tasks to maximize efficiency and ensure deadlines are met in multiple service areas

Experience using continuous improvement techniques

Experience with internal controls as it relates to accounts payable and travel and expense

Experience with a large, automated ERP system such as PeopleSoft, Oracle, or SAP

Experience with a document management system- Experience with Microsoft Outlook, Word, and Excel

Additional Considerations:

Experience in higher education and/or state government

Experience working with PeopleSoft, including the instances used for this role:

VCCS: Administrative Information System (AIS)
Commonwealth of Virginia: Cardinal

Administrative experience with a Travel and Expense System (e.g., Chrome River, Concur, etc.)

Experience writing and updating policies and procedures

Experience implementing automated system

Knowledge of the CAPP Manual and the Commonwealth of Virginia Prompt Payments statutes

Knowledge of the CAPP Manual Travel Regulations

Working knowledge of eVA

Hybrid telework available!

Sponsorship will not be offered for this position.

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