Operations Administrative Assistant

Abbott • Pleasanton, CA • 3d ago

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You'll also have access to:

Career development with an international company where you can grow the career you dream of.

Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year

An excellent retirement savings plan with high employer contribution

Tuition reimbursement, the Freedom 2 Save (https://www.abbott.com/corpnewsroom/strategy-and-strength/tackling-student-debt-for-our-employees.html) student debt program and FreeU (https://www.abbott.com/corpnewsroom/strategy-and-strength/college-degree-for-free-its-possible-with-freeu.html) education benefit - an affordable and convenient path to getting a bachelor's degree.

A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works onsite out of our Pleasanton, CA location in the Heart Failure Division. In Abbott's Heart Failure (HF) business, we're developing solutions to diagnose, monitor and manage heart failure, allowing people to restore their health and get on with their lives.

This role provides administrative support to the business in support of key objectives, milestones and timelines.

What You'll Work On

Provide administrative support to business.

Performs general administrative duties as assigned which may include completing expense reports, telephone support,

filing, and special projects.

Collects and compiles data for management review using MS applications.

May be responsible for coordinating with others in maintaining department budgets. Tracks expenditures of the

department as assigned.

Manages and coordinates various projects as needed.

Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS),

Environmental Management Systems (EMS), and other regulatory requirements.

Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies,

operating procedures, processes, and task assignments. Maintains positive and cooperative communications and

collaboration with all levels of employees, customers, contractors, and vendors.

Performs other related duties and responsibilities, on occasion, as assigned.

Works with our various vendors & suppliers

May coordinates the visits for our suppliers to perform inventory and reorder functions.

Orders non-inventory consumable items.

Works with Accounting dept. to approve and close out PO's for payment.

May assigns lockers to employees and performs locker audits.

May be trained in the Sterile Packaging dept. as well as in the Cleanroom for both acute and chronic product lines.

May organize lunches with visitors and company events.

Required Qualifications

High School Diploma / GED ? an equivalent combination of education and work

Minimum 5 years Administrative support

Experience working in a broader enterprise/cross-division business unit model preferred.

Able to maintain strict confidentiality.

Ability to meet deadlines on multiple assignments/projects and operate with a sense of

urgency as required.

Possesses excellent judgment and initiative to make independent decisions.

Ability to work outside of standard business hours in support of department as needed.

Exhibits strong organizational skills.

Excellent interpersonal, written and verbal communication skills.

Demonstrates high attention to detail.

Ability to work cooperatively and productively with all levels of employees.

Computer proficient with advanced capabilities to utilize MS Word, PowerPoint, MS

Project and Excel.

Ability to work in a highly matrixed and geographically diverse business environment.

Ability to work within a team and as an individual contributor in a fast-paced, changing

environment.

Ability to leverage and/or engage others to accomplish projects.

Strong verbal and written communications with ability to effectively communicate at

multiple levels in the organization.

Multitasks, prioritizes and meets deadlines in timely manner.

Strong organizational and follow-up skills, as well as attention to detail.

Ability to maintain regular and predictable attendance.

Occasional or regularly scheduled overtime is a requirement of this position.

Apply Now (https://www.jobs.abbott/us/en)

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: ? www.abbottbenefits.com (http://www.abbottbenefits.com/pages/candidate.aspx)

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com , on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews.

The base pay for this position is $22.30 - $44.60 per hour. In specific locations, the pay range may vary from the range posted.

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-667-4913 or email corpjat@abbott.com

Abbott

Go to Apply

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