Licensing Coordinator (Hybrid)

Exeter Finance Corp • Irving, TX • 1w ago

At Exeter Finance, we are committed to helping customers find the right financing for their next vehicle purchase. By building strong relationships with our customers and network of dealer partners we are able to give options that make sense, getting customers behind the wheel of their car.

Every team member is integral to our success. Whether you're at a servicing center helping customers with their loans, in the field building relationships with dealers, or supporting the company from its corporate offices, you'll enjoy a nurturing, invigorating and positive work environment.

Our vision is to be a premier finance company and lender of choice known for its People, Performance and Service.

Job Description

Job Summary

The Licensing Coordinator I plays a crucial role in supporting the legal department and ensuring the company remains compliant with all applicable licensing, regulatory, and legal requirements. This position is responsible for coordinating licensing processes, assisting with legal documentation, maintaining compliance records, and providing administrative support to legal team. The Licensing Coordinator I will collaborate with internal departments and external agencies to ensure the company operates within the legal frameworks required for the auto finance industry. This role requires a strong attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment while managing multiple priorities and deadlines.

Job Duties

Coordinate the licensing process for the company, including tracking renewal deadlines, ensuring timely submissions, and maintaining records for state, federal, and local licenses, bonds, and certifications.

Assist with the preparation, submission, and management of applications for new licenses, renewals, and amendments required for the business to operate legally in various jurisdictions.

Support the legal department in preparing and reviewing legal documents, and correspondence related to licensing, compliance, and regulatory matters.

Communicate with regulatory agencies and internal departments to gather necessary information to resolve issues.

Maintain and organize a comprehensive database of licensing and compliance records, ensuring all relevant information is easily accessible and up to date.

Track and report on compliance deadlines, including filing reports, paying fees, and submitting required documentation to regulatory bodies.

Assist the Licensing Manager with the preparation and filing of annual reports to regulatory agencies as required by law.

Assist the Licensing Manager in preparing for audits or regulatory reviews by ensuring that licensing and compliance documentation is accurate and readily available.

Under the supervision of the Senior Vice President and Deputy General Counsel, the Licensing Coordinator I will stay updated on changes in laws and regulations related to licensing and compliance within the auto finance industry, ensuring timely communication of new requirements to internal teams.

Provide administrative support to the legal team, including scheduling meetings, make travel arrangements, preparing meeting agendas, managing correspondence, accounting, and coordinating internal and external communications.

Coordinate the preparation and organization of documents requiring executive signatures. Monitor signature progress to ensure timely completion of all requests.

Ensure all company licenses and bonds are accurately tracked, and that renewal timelines and requirements are strictly adhered to.

Provide general legal department support, including handling routine inquiries, maintaining department files, and performing clerical duties as needed.

Education and Experience

Education: High School Diploma or equivalent

Work Experience: 0-2 Years

Strong attention to detail with the ability to manage multiple tasks and deadlines in a fast-paced environment.

Excellent organizational skills and the ability to maintain accurate records and databases.

Ability to communicate effectively with internal teams, regulatory agencies, and external partners.

Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and strong working knowledge of all current enterprise technologies required.

Strong interpersonal skills, with the ability to collaborate effectively with cross-functional teams and external stakeholders.

High degree of professionalism and discretion in handling confidential and sensitive information.

Ability to learn quickly and adapt to changing legal and regulatory environments.#LI-Hybrid

Exeter Finance LLC is an Equal Opportunity Employer.

Individual compensation packages are based on various factors unique to each candidate including

skill set, experience, qualifications and other job-related reasons.

18.70 USD-$25.60

At Exeter Finance, we are committed to helping customers find the right financing for their next vehicle purchase. By building strong relationships with our customers and network of dealer partners we are able to provide options that make sense, getting customers behind the wheel of their car.

Every team member is integral to our success. Whether you're at a servicing center helping customers with their loans, in the field building relationships with auto dealers, or supporting the company from its corporate offices, you will enjoy a nurturing, invigorating and positive work environment.

We offer individually tailored compensation packages with competitive salary and benefits, plus training and development opportunities, team member recognition and awards, and so much more.

As an equal opportunity employer, we're committed to hiring talented people, including veterans and military family members, who share our commitment to deliver outstanding customer service where we value our people, performance and service by exhibiting a Culture of Excellence.

If you are a California consumer and would like information about our online and offline privacy practices, please see our "California Consumer Privacy Statement" available here (https://res.cloudinary.com/govimg/image/upload/v1670513113/5b74966e98f5e27ebbf48fa8/Exeter%20Finance_%20CPRA%20California%20Consumer%20Privacy%20Statement%20Final.pdf) .

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