East Hampton, NY, USA | 100-125 per year | Full Time
Position: Director of Finance | Full-time | Benefits Eligible | 35 hours per week
FLSA Status: Exempt
Hours: Monday through Friday, 8:30 am to 4:30 pm
Department/Location: Main Office |Hauppauge/East Hampton/Riverhead| Eligible for 2 days of remote work per week
PURPOSE:
Plan, implement, manage, and control all day-to-day finance-related activities including accounting, finance, forecasting, strategic planning, cost analysis, insurance and liability, negotiations, and management of investments accounts.
DELEGATION OF AUTHORITY
The Director of Finance in this Agency is delegated the authority, responsibility, and accountability necessary for carrying out assigned duties.
OVERALL RESPONSIBILITIES:
Create/maintain/update and communicate policies and procedures to ensure the smooth operation of the finance department; create a positive culture for staff through teamwork, mutual respect, and trust
Key member of The Retreat's leadership team; integral role in the development of new projects, grants proposals, and funding requirements
Attend and present at board meetings; serve as the Board Finance Committee liaison; prepare agenda, minutes, handouts and recording materials in reference binder for Finance Committee Meetings
Direct and monitor all accounting processes: payroll, cash receipts, billing, cash disbursements, and collections
SPECIFIC RESPONSIBILITIES:
Leadership
Participate in the recruitment process for all new hires within the finance department; interview candidates
Supervise the Senior Contracts Administrator and the finance staff
Train all Finance staff in proper processes and procedures; assign work and follow-up to ensure all tasks are completed according to procedures
Facilitate and coordinate staff meetings with finance team members
Finance Operations
Report numbers and alert the Associate Executive Director of cash flow issues
Work with the Associate Executive Director to ensure programmatic success through cost analysis support, compliance with all contractual and programmatic requirements, and ensuring all government regulations are disseminated to appropriate personnel
Oversee the management and coordination of all fiscal reporting for the agency including but not limited to statement of activities (profit and loss), balance sheet, and reports to funding agencies
Oversee the coordination of activities of independent auditors including ensuring that all A-133 audit issues are resolved and that financial statements are in compliance with U.S. GAAP; coordinate and assist accountants with required tax preparation, shelter cost report, and year end audits
Ensure all 403(b) compliance issues are met
Develop and maintain system of internal controls to safeguard financial assets of the organization and oversee grants awards and programs
Direct preparation of budgets and financial reports, both internally and externally, ensuring compliance with funding sources
Monitor banking activities of the agency
Ensure the maintenance of accurate records of all business transactions, including but not limited to cash receipts, disbursements, and reconciliation of general ledger accounts
Develop and monitor organizational and contractual budgets
Review, recommend, and direct agency's insurance programs
Other
Audit Payroll reports for accuracy
Audit Account Payable for accuracy
Manage special projects and lead project teams
Participate in agency learning and development opportunities
ORGANIZATIONAL RELATIONSHIPS:
Reports to the Associate Executive Director
Direct reports: Contracts Administrator, Bookkeeper(s)
QUALIFICATIONS:
Bachelor's degree in Accounting or related field and 10+ years of experience non-profit fund accounting or an equivalent combination of education and experience sufficient to perform the duties of the position. Must have previous experience with grant budgets and grant requirements. 4+ years managing accounting professionals.
Required capabilities:
Highly proficient with Microsoft Office Suite including Word and formula-based Excel Spreadsheets
DOJ Financial Management Certification
Experience with accounting software and strong data processing; Fund EZ is a must and Paychex is a plus
Solid understanding of accounting process, knowledge of GAAP, and financial and cash management required
Insurance administration experience preferred
Excellent oral and written communication skills
Well-organized with project management and problem-solving skills
Excellent organizational skills and ability to prioritize standard workload
Attention to detail and a high level of accuracy is required for this position
Other requirements:
Must have a valid New York State Driver's License (Required)
WORKING CONDITIONS:
Sits, stands, stoops, squats, walks, and moves intermittently during work hours. Office environment; may sit for prolonged periods.
May lift, push or pull 10-20 pounds daily; may push or pull up to 50 pounds occasionally
Subject to frequent interruptions
OTHER DUTIES:
Every effort has been made to make agency job descriptions as complete as possible. However, it does not state or imply that these are the only duties required for this position or the sole responsibilities for which this employee will be accountable. The omission of specific statements of duties or responsibilities does not exclude them from the position if the work is similar, related, is a logical assignment to the position, or is within the scope of generally accepted business practices for an employee with this specific job title. Duties, responsibilities and activities may change at any time with or without notice.
The Retreat Inc. is an Equal Opportunity Employer
THE RETREAT, INC. is committed to a policy of equal employment opportunity and will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, sexual orientation, military status, veteran status, age, marital status, domestic violence victim status, disability, pregnancy-related condition, gender identity, religion, genetic predisposition, familial status, ancestry, prior arrest or conviction record or any other protected category under applicable law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The agency values and is committed to providing compassionate, empathetic, culturally aware services to all clients/members. Interactions are approached with these values in mind, and it is expected that clients/members will be treated with compassion, respect, and sensitivity during the provision of holistic, inclusive, and welcoming services.
