Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00050847
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
Must meet agency in-office requirements
Salary commensurate with experience and qualifications
TEXAS WATER DEVELOPMENT BOARDS MISSION
Leading the states efforts in ensuring a secure water future for Texas.
WORKING AT THE TWDB
See why our work makes an impact!
The Texas Water Development Board (TWDB) offers a competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work alternatives so you can have a work/life balance! For more information about these benefits and more visit:
http://www.twdb.texas.gov/jobs/benefits.asp.
Please visit TWDB Career Page: http://www.twdb.texas.gov/jobs/ for more information.
MILITARY EMPLOYMENT PREFERENCE
Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of 42A Human Resources Specialist, PS Personnel Specialist, 3F5X1 Administration,or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.
Additional Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf
General Description
Performs complex (journey-level) administrative support work. Work involves coordinating the dissemination of information. Develops and maintains filing systems. Performs and coordinates administrative support work. Maintains contact and coordination with intra-and inter-agency personnel, elected and appointed officials, and the public. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Manager of the Administrative Support Department.
Essential Job Functions
Performs complex administrative and operational support functions of a wide and complex nature in reference to scheduling and prioritizing meetings, coordinating, and preparing travel authorizations/vouchers within RWPD.
Reviews project funding applications to ensure applications are administratively complete and meet the submittal requirement per Texas Water Development Board (TWDB) rules and procedures.
Generates, prepares, and routes planning memos through the workflow management system following applicable procedures.
Processes submittal requests sent to RWPD through the submittal intake process.
Ensures submittal requests are recorded accurately in TxWISE and sent to the regional team with the TWDB submittal form.
Ensures accuracy and timely responses for travel accommodations, expenditure requests, and facilitating Public Information Requests to ensure team members review/provide information.
Prepares and distributes delegations of authority as needed to ensure a productive and well-functioning workplace.
Receives, processes, facilitates, and disseminates information between the division and other business areas within the agency, the Board members, TWDB customers, and the public.
Navigates through the agency database (TxWISE) to successfully attach documents, enter data, and access documents and/or reports.
Prepares, formats, edits, and/or distributes a variety of routine and complex correspondence, reports, memorandums, forms, and department publications to ensure accuracy and consistency of work across RWPD.
Maintains and establishes records, filing systems, and logs.
Opens, sorts, and distributes agency correspondence.
Answers, screens, and routes incoming phone calls and/or messages to the appropriate staff and directs visitors to the appropriate location.
Provides telephone and administrative back-up support when necessary.
Promotes an environment that encourages teamwork, accountability, professional development, and improvement in performance.
Enters and maintains accurate data in the agency database.
Maintain knowledge by attending professional and technical educational seminars, workshops, and mandatory training courses.
Maintains confidential and sensitive information.
Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agencys records retention procedures and schedule.
Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
May be required to operate a state or personal vehicle for business purposes.
Performs other duties as assigned.
Qualifications: Minimum Qualifications
Graduation from a standard senior high school or equivalent.
Four years of relevant work experience in administrative support.
Additional education may be substituted for experience on a year-for-year basis.
Preferred Qualifications
Graduation from an accredited four-year college or university with a bachelors degree in Business Administration or a related field.
Previous experience providing administrative support to a financial, legal, engineering, or natural resources area.
Previous work experience in State or Federal government.
Knowledge, Skills, and Abilities
Knowledge of local, state, and federal laws and regulations relevant to RWPD Division.
Knowledge of the principles and practices of public administration.
Knowledge of complex office practices and administrative procedures, including record keeping and records management, telephone techniques, and report writing.
Knowledge of proper document construction and editorial enhancement techniques.
Knowledge of operating computers, software applications, and peripheral devices.
Skills in using Microsoft Office programs such as Word, Excel, SharePoint, MS Teams, and Access.
Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
Skills in preparing and maintaining accurate records, reports, documents, and correspondence.
Skills in communicating effectively in writing as appropriate for the needs of the audience.
Skills in talking to others to convey information effectively.
Skills in actively looking for ways to help people.
Ability to meet agency in-office requirements.
Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
Ability to make mature, objective decisions and identify areas of potential problems.
Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
Ability to perform assigned duties and improve work habits and/or output.
Ability to complete assigned work, on time, neatly and with infrequent errors.
Ability to interpret policies, procedures, and regulations.
Ability to provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.
Ability to work and cooperate with others in a team environment.
Ability to manage multiple tasks.
Ability t
