Administrative Coordinator

Robert Half • Martinez, CA • 17h ago

Description

We are looking for a highly organized and detail-oriented Operations Administrative Assistant to support our team in Martinez, California. In this Contract-to-Permanent role, you will play a pivotal part in ensuring seamless office operations and managing critical documentation. This position offers the opportunity to collaborate with project managers, division leaders, coordinate prequalification packages, and oversee various administrative processes essential to the organization.

Responsibilities:

Provide administrative support to division managers and leaders, ensuring their needs are met efficiently.

Maintain and organize files, schedules, and key documentation to facilitate smooth operations.

Handle incoming calls, manage office correspondence, and oversee logistical arrangements.

Prepare internal reports, meeting agendas, and memos to support organizational communication.

Coordinate meetings, travel plans, and training sessions for team members.

Monitor office supply levels and place orders as needed to maintain inventory.

Manage safety and compliance records, ensuring all documentation is up-to-date and accurate.

Compile and track prequalification packages by gathering critical documents, such as insurance certificates, resumes, safety records, financial statements, and licensing requirements.

Maintain a database of completed prequalification packages, track deadlines, and ensure timely submissions.

Collaborate with clients and internal teams to clarify submission requirements and timelines.

Requirements - High school diploma or equivalent; an Associate's degree is preferred.

A minimum of 2 years of administrative experience, with a preference for candidates familiar with the construction industry.

Proficiency in Microsoft Office Suite, including Word and Excel, with advanced skills in Adobe Acrobat.

Familiarity with software such as Spectrum or Procore is a plus.

Excellent organizational and communication skills, with the ability to manage multiple deadlines simultaneously.

Valid California driver's license is required.

Strong problem-solving, multitasking, and prioritization abilities.

Demonstrated integrity, professionalism, and a commitment to high-quality work. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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