Administrative Assistant

EMCOR Group • Lanham, MD • 3d ago

Description

About Us:

EMCOR Services Combustioneer is a wholly-owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Founded in 1929, Combustioneer offers complete mechanical contracting services from engineering, design, installation and service to HVAC, plumbing, process piping systems, refrigeration and building automation for commercial, institutional and industrial clients.

Job Title: Administrative Assistant

Job Summary:

EMCOR Services Combustioneer has an immediate opening for an Administrative Assistant in Lanham, Maryland. This position will be responsible for assisting operations and functional leadership in compliance with company policies, procedures and documentation. Administrative Assistant will report directly to the Division Manager.

Essential Duties and Responsibilities:

Manage daily incoming calls for the division

Issue purchase orders and sub agreements to suppliers and subcontractors as requested by managers and technicians

Match vendor invoices to POs and submit for manager's approval

Process procurement card purchases and maintain accurate records for division's cardholders

Set up and maintain files for projects, service contracts, and work orders

Process customer billings for service and project work on a weekly and monthly basis

Process weekly payroll and maintain accurate payroll records for the division

Assist with preparing monthly reports and meeting materials

Assist with customer bids

Assist with coordination of safety, compliance, and other training

Assist accounting department with annual audit requests and other compliance and research projects

Assist with onboarding new technicians

Prepare standard and ad hoc reports for management, as required

Provide administrative support to division's managers and technicians

Handle mailing, filing, scanning, and other office duties for the division

Other duties as assigned

Qualifications:

Associates Degree, or equivalent combination of education and experience.

Three (3) years in an administrative assistant's function; Microsoft Office, Adobe and ERP system experience required.

Outstanding communication and multitasking skills as well as handling high number of phone calls and emails from both external customers and internal stakeholders required.

Demonstrated proficiency with Microsoft Word and Excel

Experience with mean pivot tables, charts, data manipulation, light data modeling and formulas preferred

Previous experience with Industry Trade Services / Construction or similar industry desired.

Strong written and verbal communication, self-motivated and interpersonal skills.

Must have extreme attention to detail, experience handling sensitive and confidential data, superior organizational skills and multitasking ability to meet overlapping deadlines.

Highly motivated with ability to adjust to changing priorities in a fast-paced environment.

Must have professional and welcoming attitude and experience managing a processional office.

Experience in HVAC Service environment

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Compensation Range: $24-$30 per hour

Other Compensation: NA

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

combust

LI-NS1

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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