Administrative Assistant

Robert Half • Woodside, CA • 17h ago

Description We are looking for a highly organized Administrative Assistant to join our team in Woodside, California. This is a long-term contract position ideal for a motivated individual who thrives in a fast-paced environment and excels in administrative and donor support. The role involves maintaining donor databases, assisting with event logistics, and providing general office support.

Responsibilities:

Maintain and update donor databases, ensuring accurate data entry, clean-up, and tracking of donor interactions.

Prepare and send donor acknowledgment letters within two business days of receiving gifts.

Conduct research on donors and prospects, compiling profiles and materials to support fundraising initiatives.

Generate and distribute donation reports, including weekly summaries and monthly revenue updates.

Respond to inquiries from donors, board members, and internal teams, ensuring clear and precise communication.

Assist in the planning and execution of development events, including guest registration, supply organization, and donation processing.

Coordinate direct mail campaigns by managing mailing lists, performing mail merges, and overseeing production schedules.

Provide daily office support by organizing supplies, managing mailing systems, and maintaining project materials.

Monitor inventory levels for donor gifts, beverages, and development materials to ensure readiness for events and campaigns. Requirements - Proven experience in administrative assistance, including data entry and office organization.

Strong communication skills, particularly in donor relations and answering inbound calls.

Familiarity with tools such as Asana and Blackbaud Raiser's Edge NXT.

Ability to manage multiple tasks efficiently and prioritize responsibilities.

Detail-oriented with excellent organizational skills.

Experience handling receptionist duties and general office support.

Knowledge of direct mail campaign coordination and logistics.

Proficiency in donor database management and reporting. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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