Administrative Assistant

Robert Half • Oak Park, IL • 9h ago

Description

We are looking for a dedicated Part Time Administrative Assistant to join our team in Oak Park, Illinois. This is a long-term contract position offering part-time hours (25-30 hours per week) and the opportunity to support meaningful initiatives within a vibrant organization. The role involves assisting with administrative tasks and event coordination while fostering positive relationships with members and stakeholders.

Responsibilities:

Open and distribute incoming mail while monitoring and responding to emails daily.

Coordinate Member Monday Lunch events, including managing reservations, processing payments, and handling on-site tasks during the event.

Support planning and execution of Monday Enrichment Programs held between October and May.

Assist with fundraising efforts by collaborating with the Gala and Scholarship Committees to organize events.

Process cash receipts for donations and parking lot tenants, as well as manage new memberships and renewals by invoicing, recording payments, and updating the member website.

Provide administrative support to members and the Board by completing tasks as requested.

Maintain an inventory of office supplies and ensure timely reordering as needed.

Schedule appointments and manage calendars to ensure smooth operations.

Handle email correspondence and inbound/outbound calls professionally.

Ensure accurate data entry and maintain organized records.

Requirements - Associate degree or equivalent experience in an office environment.

Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint; familiarity with Zoom Webinar is a plus.

Previous experience working in a non-profit organization is preferred.

Excellent customer service skills with a friendly and approachable demeanor.

Strong organizational abilities, attention to detail, and goal-oriented mindset.

Clear and effective communication skills, both written and verbal.

Capability to work independently while collaborating effectively within a team.

Reliable, punctual, and adaptable to changing priorities. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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