Part-Time Sponsored Relations Administrative Assistant (Seasonal)

Penn State University Talent Acquisition • University Park, PA • 2w ago

Reference #: REQ_0000069384 APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS Penn State Global's Sponsored Relations office is seeking a dedicated, student-centered, Administrative Assistant to join our team. This role supports the Assistant Director of Sponsored Relations and Sponsored Student Community during the summer season by fulfilling student and sponsor-driven document requests. This position: Is tasked with supplying documentation to sponsorship advisors upon request. Responsibilities include managing the transcript ordering process, creating campus and enrollment reports, preparing tailored verifications, and handling various inquiries. Additionally, the position supports students and sponsors by monitoring the Sponsored Relations inbox and ensuring all email and phone requests are addressed or appropriately redirected. Requires regular communication with sponsorship advisors at embassies or sponsor offices. They will update advisors on major changes in student status, administrative processes, or concerns that may lead to withdrawals, health interventions, or faculty involvement. Will serve as a resource for faculty, staff, and administrators by providing guidance on sponsored related requirements and institutional responsibilities related to student sponsorship compliance and success. Supports sponsored students' academic success by developing pre-arrival guides, orientation content, and yearly workshop material in collaboration with PSU Global offices.

BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

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PennState is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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