Reference #: REQ_0000069229
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Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.
POSITION SPECIFICS
The Eberly College of Science (ECoS) Office of Science Outreach invites candidates to apply for the position of Administrative Assistant - Intermediate Support. This position reports to the Director of Science Outreach. The successful candidate should, in collaboration, expect to contribute to the following:
Program Support: Assist with the planning, advertising, and implementation of the office's diverse outreach programs. This includes Science-U summer camps, ENVISION: Supporting Young Women in STEM event, Haunted-U, Exploration-U, after-school programs, and other on-campus STEM events.Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors.
Customer Service: Greet visitors and provide information. Review, respond to, and direct inquiries from participants, part-time staff, and faculty via phone and email. Serve as registrar for all registration-based programs using Penn State's Youth Registration System, Campdoc.Process refunds, track participant form completion rates, and retrieve necessary data for each program. Coordinate the office's program scholarships and associated partnerships with various K-12 schools and other organizations.
Communication:Take program photosand creatively communicate science outreach events and content on approved social mediaand the office website. Compose, review, and distribute internal and external communications in collaboration with the Eberly Communications Office.
Office Operations: Plan, organize, support, and coordinate daily office activities and administrative processes within the office.Coordinate meeting logistics including scheduling, material preparation, and agendas. Create and maintain files and databases. Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs. Procure, inventory, organize, and distribute supplies and services for Science Outreach and its programs/events. Resolve inquiries and ensure compliance with work unit and/or University policies and procedures related toyouth safety and records retention.
Other duties and responsibilities may be assigned by the Director.
In addition to educational requirements, other requirements include:
Prior work in supporting or implementing science-oriented outreach or education programs for diverse audiences, including K-12 youth.
Enthusiasm, creativity, a passion for connecting science to the public, and a commitment to customer service.
Outstanding interpersonal, organizational, learning and communication abilities (both verbal and written).
Knowledge of computer programs including Microsoft Office preferred.
Ability to adjust to a changing schedule, particularly during intense summer programs in June, July, and August.
Capability to work both independently and as an effective member of a team.
Ability to multitask and respond professionally in stressful situations.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSGeneral Equivalency Diploma (GED) or High School (HS)
No prior relevant work experience required; previous relevant work experience accepted in lieu of education.
Required Certifications:
None
APPLICATION INSTRUCTIONS:
Please upload a resume and cover detailing your experience in supporting outreach programs, managing complex projects, and how you can benefitour team. This position offers a flexible work arrangement that combines remote and on-campus work from September to May. Due to summer programming, on-campus work is requiredfive days a week from June to mid-August. Questions related to flexible work should be directed to the hiring manager during the interview process
BACKGROUND CHECKS/CLEARANCESThis position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver's license and successful completion of a motor vehicle records check will be required in addition to standard background checks.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITSThe salary range for this position, including all possible grades, is $34,800.00 - $50,500.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.
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