Court Monitor - Judicial Administrative Assistant

Bradford County Commissioners Towanda • Towanda, PA • 2d ago

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JOB SUMMARY:

Performs specialized and responsible stenographic and secretarial work as required.

DISTINGUISHING FEATURES OF THE CLASS:

This position will be responsible for meeting deadlines and showing initiative in following up on various @types of court case tracking procedures, including calendared hearings to make sure that the appropriate order is prepared. Will spend a considerable portion of time in the courtroom logging court proceedings and assuring that all court proceedings are digitally captured. Will require ability to take and transcribe dictation and exercise of judgment in following prescribed procedures. An employee of this class will work under general supervision. The work is normally checked by an immediate supervisor. The position will require excellent computer skills as well as ability to troubleshoot sound system and computer set-up.

JOB FUNCTIONS:

Set-up the courtroom each day, making sure that the microphones are working properly and the computer is ready to record proceedings.

Create log notes on spreadsheet FTR Gold program on computer while proceedings are happening.

Transcribe court proceedings as needed.

Take dictated agreements from attorneys and prepare finished agreement with appropriate court order.

Take and @type various court orders, opinions and letters.

Determine if parties are present for particular court hearings and do appropriate order, depending on status of the case.

Maintain tickler files for judge and independently follow up on cases as required.

Get daily court files needed for hearings.

Call parties on cases scheduled for contempt, protection from abuse and miscellaneous hearings; prepare the appropriate orders based on established procedures. Notify the judge if a contested hearing will be needed.

Open mail for judge and do outgoing mail as requested.

Process outgoing mail if mail clerk, court administrator's secretary or deputy court administrator are not available.

Process temporary and final Protection From Abuse Orders.

Keep judge's outgoing box empty and forward contents to appropriate person or department.

Track family court cases for filing inventories, etc.

Assist in set-up for the "Education Program for Separated Parents" program.

Answer telephones and give available information regarding scheduling, continuances pending, etc. when appropriate.

Prepare record retention schedules and mark files for destruction, as appropriate.

Prepare log sheets from court proceedings and log time spent in courtroom on a monthly basis.

Keep bench and judge's personal annual calendars updated, as needed.

Assist Court administrator as requested

Various other secretarial and miscellaneous duties as requested

PHYSICAL AND MENTAL REQUIREMENTS:

Must have the ability to record, convey, and present information, explain procedures, and follow instructions;

Must be able to sit for long periods of time with frequent periods of standing, walking, and occasional twisting, reaching, pulling, and pushing required for obtaining files, doing inspections or other job duties;

Dexterity requirements range from simple to complex movements of fingers/hands, legs/feet, or torso to carry out job duties;

Sedentary work with occasional lifting, 15-20 pounds;

Must demonstrate emotional stability;

Ability to cope with physical and mental stress of the position;

Must be able to pay close attention to detail and concentrate on work.

REQUIRED KNOWLEDGE, SKILLS and ABILITIES:

Thorough knowledge of business English, legal terminology, spelling and punctuation. Thorough knowledge of modern clerical methods and procedures, as well as office equipment, including computer word processing software.

Must have ability to work independently on different clerical tasks as well as ability to understand and follow complex oral and written instructions.

Must have ability to handle the stress of multi-tasking several duties at one time. Ability to deal with public, press and jurors requesting information and assistance and preserving confidentiality required in the courts.

MINIMUM EXPERIENCE and TRAINING:

Shorthand or speedwriting skills for specialized dictation and ability to accurate and quickly transcribe the dictation.

Typing skills using word processing software for specialized matters -- 65 wpm

High school graduate including or supplemented by courses in shorthand or speedwriting, typing and office procedures or such experience that qualifies individual as required above.

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