Administrative Assistant I

City of Leavenworth • Leavenworth, KS • 4d ago

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13310575

POSITION DESCRIPTION

Position Title: Administrative Assistant I

Department: Police

Division: Investigations

FLSA: Non-Exempt

Retirement: KPERS

Effective Date: July 9, 2025

GENERAL PURPOSE:

Performs a variety of clerical, secretarial, and administrative work in answering telephones, providing customer assistance, maintaining files, preparing reports for investigators, courts, and other agencies, and data processing. Provides administrative support to the Detective Sergeant and the Investigations Lieutenant.

SUPERVISION RECEIVED:

Work is performed under the general supervision of the Detective Sergeant, Investigations Division.

SUPERVISION EXERCISED:

None

ESSENTIAL DUTIES AND RESPONSIBILITIES:

(Duties listed below do not include all tasks which may be performed.)

Receives and screens incoming telephone calls and walk-in requests for the Detective Division. Responds to inquiries from employees, citizens, and other agencies. When necessary directs to appropriate persons.

Transcribes and proofreads dictation consisting of letters, reports, 911 tapes and sworn statements for the Detective Division.

Transcribes for various departments, including Patrol, DCF, CAC and the County Attorney.

Types and edits correspondence to citizens, updating and informing them regarding the status of their case.

Prepares necessary reports and forms for detective staff for investigative purposes.

Prepares forms and materials needed for processing fingerprints.

Maintains City Pawn records by entering data into Leads Online and checks for stolen items through NCIC. Informs other agencies by mail of items pawned in Leavenworth by individuals living in their cities.

Maintains all forms and office supplies for the detective division.

Maintains records of updated wanted posters for the detective division.

Records and disseminates reports sent to the District Court, Fire Department, SRS, Attorney General, and other Law Enforcement Agencies.

Accesses information from CAD Records, ProPhoenix, DDSI and NCIC.

Primary contact person for detectives, as well as back up contact for the Chiefs Secretary.

Assists officers and administrators with collection of reports and information, completion of forms, memos, special correspondences, detailed listings and rosters.

Develops and maintains effective working relationship with the public, departmental personnel, and other connected City and County agencies.

Receives citizen complaints, which may be hostile, or of a sensitive nature, and refers to proper staff personnel for resolution.

Ability to access case information and perform criminal history checks, including Triple I and FBI checks. This access is limited to Police Telecommunications, the Records Supervisor, and the Administrative Clerk.

Retrieves DL photos and personal information for the detective division from a secure site via the Internets RSA System. This is limited access available to Police Telecommunications, the Administrative Clerk and one Detective.

Performs all other duties, as assigned.

PERIPHERAL DUTIES:

Available on a call-in basis to assist detectives when statements must be transcribed immediately for the County Attorneys office.

May serve as a member on various department/City committees.

Performs secretarial and related duties, as requested, when Chief\'s secretary is unavailable.

Assists Administrators by transcribing confidential Professional Standard Investigation (PSI) statements.

Records and transcribes minutes for meetings during annual planning for special security events, i.e. anarchists.

MINIMUM QUALIFICATIONS:

Graduation from high school or equivalent.

Two years experience in performing secretarial or generaloffice and clerical duties.

Must be able to @type a minimum of 40 WPM. Typing test is administered at the Leavenworth Workforce Partnership Center.

Must possess a valid state driver\'s license (and maintain for duration of employment) and meet insurability standards under fleet insurance policy.

Extensive experience with computers and integrated software applications.

Ability to deal effectively with public complaints that may be confrontational.

Ability to handle stressful situations and constant interruptions.

Ability to read, write and speak fluent English.

NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES:

Thorough working knowledge of computers and computerized word

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