Administrative Assistant

Robert Half • Pico Rivera, CA • 5h ago

Description We are looking for a detail-oriented and dependable Administrative Assistant to join our team in Pico Rivera, California. In this long-term contract position, you will play a vital role in supporting office operations and ensuring a smooth workflow across various administrative tasks. The role offers an opportunity to work in a collaborative environment within a company specializing in chemicals for the textile industry.

Responsibilities:

Process vendor and customer invoices, handling approximately 30-40 invoices daily using QuickBooks Enterprise.

Accurately enter and manage sales orders, collaborating with the production team to ensure timely order fulfillment.

Deliver exceptional customer service by addressing inquiries and resolving issues efficiently.

Maintain organized and precise records through consistent and accurate data entry.

Perform general office responsibilities, including filing, scheduling, and maintaining an organized workspace.

Assist in coordinating communication between departments to support business operations.

Support front desk duties, including greeting visitors and managing inbound phone calls.

Ensure timely completion of administrative tasks to meet organizational deadlines. Requirements - Minimum of 3 years of experience in administrative or customer service roles.

Proficiency in QuickBooks Enterprise, Microsoft Outlook, and basic Microsoft Excel.

Strong organizational skills and excellent verbal and written communication abilities.

A proactive and team-oriented approach to work, with a high degree of reliability.

Familiarity with manufacturing or chemical industries is an advantage.

Multilingual candidates (Thai, Tagalog, Malay, Russian) are highly encouraged to apply.

Ability to prioritize tasks effectively and manage time in a fast-paced environment. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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