Office Administrative Assistant

Applied Research Associates, Inc. • Madison, AL • 3d ago

Description

The Analytical Solutions Division (ASD) (https://www.ara.com/huntsville-alabama/) of Applied Research Associates (ARA), Inc ( www.ara.com ) has an exciting opportunity for a full-time Office Administrative Assistant who truly understands the value and importance of providing exceptional administrative support services. Working onsite and rotating between two (2) office locations in Huntsville, AL, and Madison, AL, this position will provide administrative support to the Rapid Proto@type Group. Looking for an administrative professional who possesses a firm knowledge of office procedures, business practices, and customer service.

Responsibilities & Must Haves as an Office Admin. Asst.:

Greeting visitors, answering telephones, directing calls, and taking messages

Managing conference room calendars

Supply ordering and restocking, utilizing a purchasing process system

Custodian of Purchasing Credit Card and responsible for ensuring proper usage protocol is followed

Daily kitchen maintenance (coffee station/food & beverage stocking)

Support Group Administrator with various administrative and operational responsibilities as required

Ability to manage and prioritize numerous assignments in a high-volume environment

Organized individual, with excellent attention to detail, who can multi-task and change priorities quickly to effectively work in a rapidly changing office environment

Effectively communicates with various customers, employees, and executive stakeholders

Self-motivated with the ability to work proactively and achieve results without close supervision

Innovative and creative thinker, results oriented problem-solver, with a 'can do' attitude and a friendly, outgoing personality

Intermediate proficiency in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint)

Intermediate proficiency with Adobe Acrobat

Ability to obtain and maintain a minimum of a SECRET clearance from the US Department of Defense

High School diploma or equivalent and 1-2 years of related clerical and office experience

Ability to be on-site, Monday - Friday, 7:30am - 4:30pm. Duty location will rotate between 2 facilities located 15 minutes apart (airport area/Greenbrier Parkway)

Ability to sit &/or stand for long periods of time, stand, sit, stoop, bend, crouch, crawl, climb, hold and move items with hand, multilimbed coordination, finger dexterity, arm-hand steadiness, push, pull, and lift 50lbs independently and over 50lbs with assistance

This will "WOW" us if you have the following:

Familiar with Deltek/Costpoint

Advanced-to-Expert level proficiency in Microsoft Office Suite and Adobe Acrobat

*Note: A Microsoft Office Suite Assessment will be provided to assess a proficiency level.

Please apply at careers.ara.com (https://recruiting.ultipro.com/APP1010ARAI/JobBoard/07442cec-d18e-4589-ab15-8342edc29af7/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) for the Office Admin. Asst. position. #LI-AB1

Qualifications

Behaviors

Preferred

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Team Player: Works well as a member of a group

Enthusiastic: Shows intense and eager enjoyment and interest

Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

Self-Starter: Inspired to perform without outside help

Goal Completion: Inspired to perform well by the completion of tasks

Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

Growth Opportunities: Inspired to perform well by the chance to take on more responsibility

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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