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Applications must be filed at https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00050924
Are you ready to grow, make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!
Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptrollers Office. We take pride in the work we do serving as Texas' accountant, tax collector, treasurer, and much more! The Comptrollers office serves virtually every citizen in the state. As Texas chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.
Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service.Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.
Clickhereto see an inside look at the Texas Comptrollers office
About The Division:
The Natural Resources division administers state funds to contract with universities to research threatened and endangered species. Join our team as a Contract Specialist and play a vital role in ensuring the accuracy and compliance of contract reimbursements and financial operations. Includes auditing contract invoices, processing payments, monitoring budgets, and maintaining procedures and documentation. Serves as a key liaison between our division and contractors to support smooth and timely payments. Assists with proposal solicitations, contract development and monitoring, and records management. The ideal candidate is highly detail-oriented, organized, and comfortable navigating complex administrative and financial processes.
General Description:
Join the Natural Resources division as a Contract Specialist! Work involves records management, compliance monitoring, and contract invoices auditing. Works with customers and contractors to help resolve any contract issues.
Work Hours:
40 hours a week between the hours of 7 a.m. 6 p.m. with occasional evening, weekend, and holiday hours. Hours may change based on business needs, especially during legislative sessions. This position may be eligible for a flexible/hybrid work schedule if certain conditions are met; working arrangements may change at any time as business necessitates.
Qualifications: Pay Range:
Contract Specialist II $4,500.00-4,833.33 per month
Contract Specialist III - $5,250.00-5,666.67 per month
Minimum Qualifications:
Contract Specialist II:
Graduation from an accredited college or university with a bachelor's degree.
Experience auditing invoices and processing payments for contracts or grants.
Experience in contract or grant administration.
Experience processing financial transactions.
Contract Specialist III:
Graduation from an accredited college or university with a bachelors degree.
2 years of experience auditing invoices and processing payments for contracts or grants.
2 years of experience in contract or grant administration.
Experience processing financial transactions.
Preferred Qualifications
Contract Specialist II:
Graduation from an accredited college or university in a bachelors degree with major coursework in public administration, business administration, finance or a related field.
Experience in natural resources contract or grant administration or similar functions.
Experience working with university contract administration offices or principal investigators.
Experience working on state or federal government programs.
Experience working on endangered species research or similar projects.
Contract Specialist III:
Graduation from an accredited college or university in a bachelors degree with major coursework in public administration, business administration, finance or a related field.
Program or project management experience.
Experience in natural resources contract or grant administration or similar functions.
Experience working with university contract administration offices or principal investigators.
Experience working on state or federal government programs.
Experience working on endangered species research or similar projects.
Substitutions
One (1) additional year of the full-time minimum experience as stated above may substitute for each year (30 semester hours) of the required education with a maximum of 60 semester hours (two years).
Licenses and Certifications:
Requires certification as a Certified Texas Contract Manager (CTCM) within 1 year.
SUMMARY OF PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
It requires moderate computer, telephone, and client/customer contact. The job also requires normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Marginal or corrected visual and auditory abilities are needed for reading printed materials and computer screens and communicating with internal and external customers. The position may require incumbent to conduct site visits in wilderness areas, which could involve extensive walking, hiking in rocky terrain, riding in trucks and all-terrain vehicles, boating, wading in rivers, bending, kneeling and lifting. It could also involve overnight stay in camping sites and such, rather than using hotel accommodations.
Employees are required to use their personal mobile phones as a part of 2 factor/multi factor authentication for accessing CPA systems securely. You will also receive critical/emergency calls/texts on your cell phone to ensure immediate communication.
In this role you will:
Contract Specialist II:
Audit quarterly contract invoices for accuracy and compliance with contract terms, agency policies, and state rules. Routes invoices for department approval. Monitors invoice schedule and progress. Monitors invoice email account. Maintains appropriate documentation.
Serve as a liaison with contractors regarding invoices and payments. Communicates with contractors for clarification or to collect missing information. Notifies contractors of noncompliant invoices or expenses. Investigates and resolves discrepancies.
Enter reimbursements in the Texas Treasury Safekeeping Trust Company (TTSTC) system. Monitors approvals and transactions. Collects and maintains bank account information for active contracts. Creates and maintains TTSTC templates for each contract. Monitors Habitat Protection Fund (HPF) balances in the TTSTC system. Processes transfer of Legislative appropriations to HPF account. Maintains TTSTC account access ri
