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please see: https://joblink.maine.gov/jobs/1229821
GENERAL SUMMARY
This is professional services work involving the application of
Generally Accepted Accounting Principles (GAAP) and Governmental
Accounting Standards Board (GASB) guidelines in maintaining complex
accounts within established accounting systems. These complex accounts
characteristically have (1) multiple fund @types, revenue sources, cost
centers, and cost allocations; (2) multiple levels of controlling
regulations; and (3) overlapping reporting periods. Employees in this
classification are responsible for ensuring assigned accounts are
managed in accordance with GAAP/GASB standards, state/agency accounting
procedures, and appropriate internal controls. Employees use and apply
accounting skills at the full proficiency level to analyze and resolve
nonstandard accounting transactions, and independently initiate
appropriate corrections into accounting records. Employees interact with
programmatic staff to explain accounting policies and procedures or
resolve accounting discrepancies and disputes.
This classification is distinguished from that of Accounting Technician
by the technical complexity of work in maintaining complex accounts and
increased responsibility for (1) identifying problematic processes and
procedures within accounting systems and (2) developing, recommending,
and implementing corrective actions to resolve problems. Supervision may
be exercised over paraprofessional accounting personnel and office
support/clerical staff. Work is performed under limited supervision.
ESSENTIAL JOB FUNCTIONS:*
Establishes and oversees accounting procedures and internal controls
for asset and liability accounts, revenue and expense accounts, and
equity accounts in order to ensure compliance with applicable
accounting standards and standard operating procedures.
Applies accounting theory to account for revenues, expenditures,
transfers, accounts payable, accounts receivable, and inventory in
accordance with GAAP/GASB in order to accurately report the results
of agency operations.
Verifies source documents for accuracy, completeness, authorization,
and coding, as well as proper application of fees, refunds,
collections, and discounts in order to verify general ledger
balances, reconcile subsystems to the general ledger, and identify
accounting system problems or weaknesses.
Reviews financial transactions and applies accounting theory and
principles in order to ensure compliance with GAAP/GASB and
applicable laws, rules, policies, and procedures.
Reconciles accounts, initiates corrective actions, and formulates
and recommends system and process changes through evaluation,
analysis of problems and application of accounting theory in order
to eliminate future problems.
Prepares agency financial reports including information for the
statewide financial report and prepares portions of required annual
financial statements and related notes and disclosures in order to
communicate relevant financial information to concerned parties.
Prepares cash forecasts, revenue estimates, and expenditure
projections for planning purposes in order to support budgetary and
program staff.
Monitors budget balances, identifies issues, and formulates
corrective actions in order to inform and support program and
accounting managers.
Coordinates, reconciles, and monitors grants working as the fiscal
manager for grants, filing fiscal reports, providing staff with
reports on the fiscal status of grants, coordinates draw downs and
works as a subject matter expert on federal grant processes,
policies, rules and regulations.
Confers with financial and program staff in order to explain
accounting policy and processes and resolve accounting discrepancies
or disputes associated with account balances and reconciliations,
reporting clarifications, payment authorizations, expenditures, and
budget balances.
