Req #: 247480
Department: SCHOOL OF PHARMACY
Appointing Department Web Address: https://sop.washington.edu/
Job Location Detail: 3 days onsite, 2 days work from home
Posting Date: 07/03/2025
Closing Info:
Open Until Filled
Salary: $6,300 - $6,800 per month
Shift: First Shift
Notes:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-contract-covered-exempt-20250130-a11y.pdf)
Although open until filled, priority application date is July 13, 2025.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The School of Pharmacy has outstanding opportunities for two Finance Operations Specialists to join their team.
The University of Washington School of Pharmacy is ranked nationally in the top schools of Pharmacy. At the School of Pharmacy, we are committed to educating the next generation of leaders in pharmacy, pharmaceutical research and health care - while seeking to ensure the safe, rational and cost-effective use of medicines.
Reporting to the Director of Finance, the Finance and Operations Specialist serves as one of two positions in the Dean's office providing non-sponsored funding budget management and financial analysis as well as Workday expertise.
DUTIES AND RESPONSIBILITIES Budget Management and Analysis - (60%)
Conduct monthly review and reconciliation of non-sponsored budgets. Update budget spreadsheets for actual expenses and projections. Monitor expenditures for allowability, appropriateness, initiate cost transfers. Ensure budgets are maintained in accordance with best practices at all levels.
Support effort accounting for faculty and staff on non-sponsored funds, including charges to internal budgets and shared projects with external departments
Manage Service Agreements
Create monthly reports for non sponsored funds
Responsible for sending/receiving contract invoices. Manages invoice payments/collections
Serve as an advice point for faculty and staff colleagues, recommending purchasing solutions and providing best practice advice.
Keep up-to-date on University financial policies and procedures, and Dean's Office protocols.
Working with the Graduate Program staff, disburse student scholarships and awards.
Ensure compliance across several key business processes.
Ensure compliance with international, federal, state, and city regulations.
Navigate specific issues at the UW as related to Accounts Payable, Purchasing, Student Fiscal Services and Financial Accounting. Serve as a subject matter expert on business processes and Workday-Finance (40%)
Develop strong working knowledge of Workday to optimize financial processes and reporting.
Support purchasing, travel and reimbursements in the Shared Environment.
Establish best practices and disseminate them across the school
Identify and recommend process improvements.
Work with central offices to resolve difficult questions
Other duties as assigned MINIMUM REQUIREMENTS
Bachelor's degree in Business Administration, Public Administration, Finance, or a related field; equivalent experience may substitute for a degree requirement.
Minimum of three years of experience in financial management, budgeting, and compliance in a complex organizational setting. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration ADDITIONAL REQUIREMENTS - Demonstrated experience processing financial transactions within enterprise systems, with high attention to accuracy and detail.- Proven ability to work collaboratively across departments and with diverse teams in a large, multi-faceted organization.- Strong analytical and problem-solving skills, with experience resolving complex finance-related inquiries and ensuring compliance with institutional policies.- Excellent written and verbal communication skills, with the ability to communicate financial information clearly to both technical and non-technical audiences.- Experience supporting internal or external audits and resolving compliance issues.- Proven ability to manage multiple competing priorities and perform effectively during high-volume or deadline-driven periods.- Demonstrated commitment to fostering a diverse, inclusive, and respectful workplace aligned with the School of Pharmacy's mission and values. DESIRED QUALIFICATIONS - At least three years of financial or budget management experience in higher education, nonprofit, or government agencies with complex funding models.- Working knowledge of University of Washington financial systems and policies.- Demonstrated expertise in using Workday Finance, including holding multiple security roles (e.g., Cost Center Manager, Procurement roles).- Prior experience supporting non-sponsored budgets, including internal recharge centers or self-sustaining operations.- Familiarity with financial forecasting, modeling, and strategic planning in an academic or research setting.- Willingness and ability to quickly learn new financial systems, tools, and workflows in response to institutional or regulatory changes. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
