Administrative Assistant

Robert Half • Saginaw, TX • 8h ago

Description We are looking for a detail-oriented Administrative Assistant to join our team in Saginaw, Texas, on a Contract-to-Ongoing basis. This role involves managing a variety of administrative, HR, and safety-related tasks to ensure smooth operations at the facility. The ideal candidate will be highly organized, proactive, and capable of handling multiple responsibilities in a fast-paced environment.

Responsibilities:

Oversee general office administration, including ordering supplies, managing equipment, and coordinating janitorial services.

Handle incoming and outgoing mail, ensuring efficient distribution and shipment coordination.

Manage safety training for contractors and visitors, including scheduling video sessions and maintaining compliance records.

Facilitate employee engagement initiatives and oversee plant-specific communications through tools like AppSpace TV.

Assist HR with scheduling interviews, conducting background checks, and preparing offer letters for new hires.

Process payroll adjustments, track employee vacation and sick time, and ensure timely submission of payroll documentation.

Coordinate onboarding activities, including first-day schedules, training sessions, and new employee paperwork.

Support plant safety initiatives by scheduling safety-related exams, coordinating emergency drills, and maintaining compliance documentation.

Assist with Workers' Compensation reports and ensure accurate data entry for safety metrics.

Provide administrative support for safety committees, including tracking issues and preparing meeting minutes. Requirements - Proven experience in administrative roles, preferably within a facility or industrial setting.

Proficiency in payroll systems such as ADP and familiarity with financial reporting and data entry.

Strong organizational skills and attention to detail, with the ability to manage multiple priorities.

Experience in scheduling interviews, onboarding new employees, and handling HR-related tasks.

Knowledge of safety protocols and procedures, including first aid training coordination and compliance tracking.

Excellent communication and interpersonal skills for interacting with employees, contractors, and vendors.

Ability to maintain confidentiality when handling sensitive HR and payroll information.

Proficiency in software tools for communication, scheduling, and document management. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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