DreamWorks - Administrative Assistant

NBC Universal • Glendale, CA • 8h ago

DreamWorks Animation is looking for more adventurous dreamers who shoot for the moon. We tell stories about the journeys our unconventional heroes take to make dreams come true. As a growth-minded studio, we pride ourselves on being one of the world's leading producers of high-quality, award-winning, animated films and series, reaching consumers around the globe. We push to feel more, laugh more, and build immersive new worlds.

DreamWorks creates a diverse array of original content in a variety of formats, delivering compelling stories with unique characters. We place tremendous value on the experiences our talent brings to the table from their own non-traditional paths to success. We believe in frequent communication and that transparency and trust yield the best work. We are a community of artists, technologists, innovators, and creators, who are passionate about animation and also happen to love eating lunch together.

Comcast NBCniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

DreamWorks Animation TV Casting and TV Music are seeking a proactive, organized and efficient individual who is interested in working in all aspects of the music, casting and talent relations for animated television shows.

If you are part of the fandom and believe teamwork makes the dream work, join us in #livingthedream and #doingyourdreamwork!

"What would you say you do here?"

For the Music team:

Manage a dynamic, high-volume calendar, including internal and external meetings.

Organize travel arrangements and manage expense reports.

Prepare meeting agendas and materials, as well as plan events.

Manage assets and create tags to organize cues for the music library on Disco and internal drive.

Help to create derivative cue sheets as needed (Netflix, International, Home Entertainment, AOC etc.)

Assist with script breakdowns as well as asset management to talent and stage as needed.

Maintain and organize digital files, composer reels, music pitches.

Research music trends and talent (composers, artists, music editors, etc.) for upcoming projects.

Help prepare pitch materials, playlists, and music references for executives and creatives

For the Casting & Talent Relations team:

Handle multiple phone lines and daily communication with internal and external partners, agents, etc. (Take messages, check voicemail, etc.)

Manage a dynamic, high-volume calendar, including internal and external meetings.

Organize travel arrangements and manage expense reports.

Prepare meeting agendas and materials, as well as plan events.

Maintain and organize digital files for Auditions and talent clips.

Assist with script breakdowns and line counts.

Provide office admin support including supply orders and arrange for maintenance.

Update Administrative Documents, i.e. contact sheets

Source actor voice samples.

Attend records as needed for production and marketing.

Draft exhibit G's, Taft Hartley's, and SAG Cast Lists.

"What do I need to have in order to do this job?"

2+ years of Assistant experience in in a film/TV production setting and/or highly-tuned entertainment industry environment

Strong organizational skills, focus and follow-through

High-level attention to detail and ability to multi-task in fast paced environment

Strong writing skills

Excellent organizational skills and attention to detail

Superb communication skills (verbal and written) with a confident, concise and clear manner

Must display ability to maintain confidential/sensitive information

Strong working knowledge of applications including Google Mail and Docs, Word, Excel and Adobe

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

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