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Accounting Technician

State of Minnesota • Saint Paul, MN • 13h ago

Working Title: Accounting Technician

Job Class: Accounting Technician

Agency: Office of Higher Education

Job ID : 87243

Location : St. Paul

Telework Eligible : Yes

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 07/02/2025

Closing Date : 07/18/2025

Hiring Agency/Seniority Unit : Office of Higher Education / Office of Higher Educ-AFSCME

Division/Unit : MN Office of Higher Edu/ Accounting & Payroll

Work Shift/Work Hours : Day Shift

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $22.57 - $31.89 / hourly; $47,126 - $66,586 / annually

Classified Status : Classified

Bargaining Unit/Union : 207 - Technical/AFSCME

Work Area : St. Paul

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Applications received from this posting will be used to fill current and future vacancies in the Accounting Technician class at the Office of Higher Education through July 17, 2025.

The Minnesota Office of Higher Education is a cabinet-level state agency providing students with financial aid programs and information to help them gain access to postsecondary education. The agency also serves as the state's clearinghouse for data, research and analysis on postsecondary enrollment, financial aid, finance and trends.

This position will provide financial-related services for the Agency including:

Review and process payment of invoices and payment requests in the SWIFT financial system. Resolve payment discrepancies and other issues. Monitor encumbrances of various programs and ensure the accounts payable functions are carried out in accordance with State of Minnesota laws and statutes and with the Agency policies and procedures.

Prepare and process twice-weekly deposits for multiple grants and other programs.

Coordinate and assist with bi-weekly agency payroll in SEMA4.

Extract and review accounting information from SWIFT Data Warehouse.

Analyze and interpret accounting records, Minnesota Management & Budget (MMB) policies, and other documents to comply with the Agency and MMB policies and procedures.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume/application clearly describes your experience in the areas listed below and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

Resume must demonstrate the following qualifications:

Working understanding of Generally Accepted Accounting Principles (GAAP) sufficient to analyze, interpret, and prepare financial information such as payments and deposits; detect errors; and follow tasks through to completion.

Knowledge of Statewide Integrated Financial Tools (SWIFT) or similar accounting software suite to include A/P and A/R modules to complete accurate and timely payments and deposits.

Knowledge of SEMA4, Peoplesoft, or similar software sufficient to process payroll, business expenses, and accounting charges. This includes understanding the payroll cycle, applicable deadlines, confirming employee entries, and running reports to check and verify expenses.

Ability to interpret policies, laws, and regulations to provide professional support, follow-up, and customer service to all agency personnel.

Ability to review, create, and edit various documents or reports within Microsoft Office (Word, Excel, OneNote, Outlook).

Attention to detail, a high degree of accuracy, multi-tasking abilities, and written and oral communication skills are required.

Preferred Qualifications

Associate's degree or higher in accounting, business or a related field.

Experience in accounts receivable and payable, cash handling and deposits, payroll, and retrieving data warehouse reports.

1 year of experience in Statewide Integrated Financial Tools (SWIFT) sufficient to complete accurate and timely payments and deposits, and research payments, purchase orders, and revenue and expense budgets.

1 year of experience in SEMA4 to process payroll, business expenses, and labor distribution.

1 year of experience using the SWIFT Data Warehouse (OBIEE) to run reports and interpret results.

Physical Requirements

Ability to position self and move sufficiently to perform repetitive tasks.

Maintain a stationary position for long periods of time.

Additional Requirements

This position requires successful completion of the following:

SEMA4 Records Check (applies to current and past state employees only)

Criminal History Check

Employment Reference Check

Social Security Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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