Clerical Specialist I - Medical Records

Stony Brook University • Commack, NY • 15h ago

Required Qualifications (as evidenced by an attached resume):

Associate's degree (foreign equivalent or higher). In lieu of an associate's degree, two (2) years of full-time experience working in a medical/or administrative office setting may be considered. One (1) year of full-time experience working in a medical/or administrative office setting. Experience with computer database systems and an electronic medical record system.

Preferred Qualifications:

Bachelor's degree (foreign equivalent or higher). Two (2) or more years of full-time experience working with medical records and database systems. Familiarity with medical terminology. Experience with data management. Experience with performing quality assurance checks. Experience compiling data into reports.

Brief Description of Duties:

The Clerical Specialist will work as part of a large clerical team to assist with a variety of administrative tasks for the WTC Health Program. This position could be assigned to a variety of departments within the organization and work on a variety of projects. Main areas that need clerical specialist support are: Medical Records Management and Quality Assurance. Successful incumbent must have strong communication skills.

Duties:

Medical Record Management

Scanning and uploading medical records and all peripheral paperwork produced at annual monitoring visits .

Tracking and identifying missing information in databases to ensure a complete visit **.

Data Management**

Data-entry of medical information using a variety of systems.

Reviewing medical data and tracking administrative processes through completion.

Flagging urgent cases and communication with appropriate teams.

Compiling data for reports using spreadsheets and databases.

Quality Control and Assurance

Reviewing medical chart information using standard quality protocols to identify errors.

Track errors and compile data in databases.

Other duties as assigned.

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.

The incumbent must be willing to work and travel between the Westbury and Commack clinic locations. Occasional Evenings and Saturdays will be required.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA (https://www.stonybrook.edu/commcms/oea/) .

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here (https://www.stonybrook.edu/police/) .

Visit our WHY WORK HERE (https://www.stonybrook.edu/jobs/working-here/) page to learn about the total rewards we offer.

SUNY Research Foundation: A Great Place to Work. (https://www.rfsuny.org/media/rfsuny/documents/hr/RFRecruitmentFlyer.pdf)

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Job Number: 2502327

Official Job Title: : Clerical Specialist I

Job Field : Clerical/Secretarial

Primary Location : US-NY-Commack

Department/Hiring Area: : Dept of Med - WTCHP

Schedule : Full-time

Shift : Day Shift Shift Hours: : 8 AM - 4 PM :

Posting Start Date : Jun 30, 2025

Posting End Date : Jul 14, 2025, 11:59:00 PM

Salary: : $40,000-$45,000

Appointment Type: : Regular

Salary Grade: : N6

SBU Area: : The Research Foundation for The State University of New York at Stony Brook

Req ID: 2502327

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