Administrative Services Assistant - Countywide Promotional Opportunity
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Administrative Services Assistant - Countywide Promotional Opportunity
Salary
$65,040.48 - $79,401.00 Annually
Location
Nevada City, CA
Job Type
Full Time
Job Number
2025-0144
Department
Sheriff-Administration
Opening Date
06/30/2025
Closing Date
7/4/2025 8:00 AM Pacific
Description
Benefits
Questions
Definition and Class Characteristics
COUNTYWIDE PROMOTIONAL OPPORTUNITY - ADMINISTRATIVE SERVICES ASSISTANT
OPEN TO CURRENT, REGULAR COUNTY OF NEVADA EMPLOYEES WHO HAVE COMPLETED TWELVE MONTHS OF SATISFACTORY, PROBATIONARY SERVICE.
Under general supervision, assists in the planning, organizing and supervising of administrative service management functions of a department or division of county government; supervises administrative support staff; and performs related work as required.
This class is the first level in the Administrative Services series. Incumbents of this classification assist in the provision of departmental administrative services in several functional areas such as, but not limited to, budget and fiscal administration, personnel and payroll administration, facilities and equipment management, purchasing, records management, and supervision of administrative support staff. This class is distinguished from the Administrative Services Associate by the latter's greater supervisory responsibilities for a large number of subordinate support staff and provision of a broader range of administrative management functions.
Examples of Duties
Essential:
Plans, organizes, supervises and participates in administrative management activities of a county department or division
Assists management in planning, organizing, preparing and reviewing budgets
Prepares, tracks and monitors fiscal information; compiles, calculates and performs simple analyses of data
Directs and participates in the maintenance of complex accounting, personnel, payroll or fiscal records
Coordinates and participates in departmental personnel activities such as recruitment and test administration
Assigns, supervises and reviews the work of a small staff of administrative support personnel; coordinates workflow and provides technical guidance and assistance
Assists in coordinating staff services activities such as purchasing and facility and equipment maintenance
Assists in contract administration
Coordinates the development and administration of computer applications
Develops, implements and monitors systems and procedures to address departmental administrative needs and respond to problems
Assists in conducting special projects and administrative studies
Maintains liaison with other county departments, officials and staff of other agencies
Attends meetings and conferences related to administrative services
Directs and performs the preparation of correspondence, reports, forms, records, and other documentation
Knowledge and Skills Required
Knowledge of:
County and departmental operations, policies, procedures and processes
Laws, codes and requirements governing operations of department to which assigned
Principles and practices of organization and administration, budget preparation and fiscal record keeping, supervision and training, and personnel administration including recruitment and testing
Standard office methods, forms, and equipment
Skill in:
Understanding and applying laws, regulations, policies and requirements
Planning, organizing and supervising administrative activities related to budget/fiscal matters, personnel, purchasing and office management
Assigning, directing and reviewing the work of others
Preparing and maintaining accurate budgetary and fiscal information
Initiating and completing work assignments with a minimum of direction, exercising sound independent judgment within policy guidelines
Recognizing administrative problems and implementing effective solutions
Operating computer hardware and software applications
Preparing and maintaining accurate records, reports and program documentation
Establishing and maintaining effective working relationships with those contacted in the course of work
Education and Experience Required
Bachelor's degree from an accredited college or university, with major course work in business or public administration, economics, accounting, human resources, or a related field and one year of responsible administrative experience. Additional qualifying experience may be substituted for the required education on a year for year basis to a maximum of two years.
Physical and working conditions
Mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings; vision to read handwritten and printed materials and a computer screen; hearing and speech to communicate in person and by telephone.
Some accommodation may be made for some physical demands for otherwise qualified individuals who require and request such accommodation.
Other Requirements
This class description lists the major duties and requirements of the job and is not all-inclusive. Not all duties are necessarily performed by each incumbent. Incumbents may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.
Benefits Guide
TheBenefits Guide (https://www.nevadacountyca.gov/492/Benefits) is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unitsummaries and agreements (MOUs) (https://nevadacountyca.gov/475/Memoranda-of-Understanding-MOUs) for additional benefit information.
Health Insurance
The County sponsored plan is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs.
Health Insurance Plans
Anthem Blue Cross Select HMO
Anthem Blue Cross Traditional HMO
Blue Shield CalPERS Access+ HMO
Blue Shield Trio HMO
Kaiser HMO
PERS Gold PPO (County sponsored plan)
PERS Platinum PPO
PORAC (Available to PORAC members only)
Flexible Spending Accounts
The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA.
Life Insurance
Voya is the County's life insurance provider. We offer the following products through Voya:
Basic Accidental Death and Dismemberment
Basic Term Life
Optional Accidental Death and Dismemberment plans
Optional Dependent Term Life
Optional Term Life
Dental & Vision Insurance
Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Ameritas Dental is the dental provider offered through Nevada County and Ameritas VSP Vision Care is our vision care provider.
Retirement
The County is a member of the CalPERS retirement system and also provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions.
CalPERS Miscellaneous Tiers: Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55 Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60 Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62
CalPERS Safety tiers: Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50. Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55. Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57. We encourage you to visit the CalPERS home page,www.calpers.ca.gov, to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you.
NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Any information on this page or documents and links are subject to change without notice.
Nevada County Human Resources Department
950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2
Human.resources@nevadacountyca.gov
www.nevadacountyca.gov
01
Which of the following best describes your level of education?
High School or GED
Some college: Below 60 units
Some college: 60-90 units
Some college: 90-120 units
Associates Degree
Bachelor's Degree
Master's Degree
02
Please identify which subjects you have taken major coursework in college.
Business
Public Administration
Economics
Accounting
Human Resources
Related Field
03
If you indicated "related field", please identify which field you have taken major college coursework.
04
Which of the following best describes your years of experience in administration with an increased level of responsibility?
None
Less than 1 year
1 year
2 years
3 years
4 or more years
05
This position is open to current County of Nevada employees who have completed a 12-month probationary period.
Yes, I have completed my 12-month probationary period.
No, I have not completed my 12-month probationary period and understand my application will not be considered.
Required Question
Employer
County of Nevada
Address
950 Maidu Avenue
Nevada City, California, 95959
Phone
530 265 7010
Website
https://www.nevadacountyca.gov/
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