Bilingual Office Administrator

Aston Carter • Bladensburg, MD • 6d ago

Job Title: Bilingual Office Administrator

Job Description

We are seeking a dedicated Office Administrator who will serve as a liaison with contacts at all organizational levels, including clients, subcontractors, and vendors. The ideal candidate will manage phone communications, maintain filing systems, and respond to requests for information while contributing to various projects.

Responsibilities

Act as a liaison with organizational contacts, clients, subcontractors, and vendors.

Answer phones and take detailed messages for distribution.

Establish, develop, maintain, and update both hard copy and electronic filing systems.

Retrieve information from files as needed and respond to regularly occurring requests for information.

Organize and prioritize large volumes of information, distributing it and responding to queries.

Work independently and as part of a team on ongoing and special nonrecurring projects, potentially leading these projects.

Identify areas for improvement in office practices and procedures, providing recommendations for improvement.

Schedule and organize complex activities such as meetings, training sessions, and travel.

Maintain supply inventory, anticipate needed supplies, place orders, verify receipt, and distribute supplies as necessary.

Contribute to team efforts by accomplishing tasks and other duties as assigned.

Essential Skills

2-3 years of office administrative experience.

Bilingual English and Spanish

Proficiency in Microsoft Excel and the Microsoft Suite.

Experience in office management, administrative assistance, and front desk operations.

Strong data entry and customer service skills.

Excellent organizational and communication skills.

Additional Skills & Qualifications

High school diploma required; Associate's degree preferred.

Experience in the construction industry preferred but not required.

Work Environment

This position is on-site in Bladensburg, MD, with working hours from 8 AM to 5 PM, Monday through Friday. The role requires sitting at the front desk and interacting with visitors. The office environment offers substantial growth potential, as evidenced by previous office administrators who have advanced to senior administrative roles and project coordinator positions.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bladensburg,MD.

Application Deadline

This position is anticipated to close on Jul 14, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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