Full Charge Bookkeeper (Part Time)

Landscaping by J. Michael • Marshfield, MA • 7h ago

Company Overview:

Landscaping by J.Michael has been an industry leader in landscaping in Massachusetts for over 3 decades. LJM's company culture reflects only the utmost professionalism, and nothing less. LJM is rooted in a culture of motivation, excellence, and professional growth. The office is headquartered in Marshfield, MA.

Position Overview:

The Full Charge Bookkeeper plays a key role in maintaining the financial success of the company. Responsibilities include managing A/P and A/R processes, conducting monthly reconciliations, performing payroll functions, managing insurance policies, and supporting day-to-day operations. This role requires a candidate with a Bachelor's Degree in Accounting or a related field, full mastery of QuickBooks Online with a minimum of 5 years of recent experience, and a proven administrative track record. Strong problem-solving and organizational skills, excellent written and verbal communication, proficiency in MS Office, and the ability to handle confidential information are critical qualifications. The successful candidate will perform year-end functions, prepare items for the accountant, and interact professionally with internal team members and external clients.

Day-to-day responsibilities would include a combination of the following:

Responsibilities and Duties:

Establish and manage different accounts

Post, verify, and maintain records of financial transactions

Oversee and enforce bookkeeping policies and procedures

Generate comprehensive financial reports by collecting, analyzing, and summarizing accounting information.

Reconcile entries, balance subsidiary accounts, and maintain a balanced general ledger

Prepare trial balance, assist in financial reporting, and ensure compliance with legal requirements.

Monitor budget variances and advise management on compliance needs

Manage bi-weekly payroll with outside vendor PayChex, ensuring timely processing and accurate record-keeping.

Manage and process A/P, including purchase orders, invoice validation, coding, and bi-weekly check scheduling.

Manage and process A/R, including creating accurate client invoices, AIA Billig formats and actively managing collections.

Manage monthly reconciliation of company bank accounts, credit cards, and petty cash while maintaining accurate records.

Manage and pay worker's compensation monthly and complete the yearly audit.

Manage and organize record-keeping and payments for insurance policies.

Conduct monthly reconciliation of company finances, maintaining accurate records

Assist in other office administration duties as Office Manager delegates or sees fit, as needed.

Administration Responsibilities:

Apply to this role if:

You love to organize and implement new systems, and have exceptional organizational abilities for managing multiple tasks.

You have a detail-oriented and meticulous approach to financial record-keeping. Things that are out of place, bother you.

You are a team-oriented, and determined worker. You want the business to succeed and are flexible in an environment with changing needs and responsibilities.

You consider yourself an analytical thinker with strong problem-solving skills

You perceive problems, and are proactive about solving them. You're able to work efficiently, and are adept at meeting deadlines.

Effective communication skills, both written and verbal

Tech-savvy with proficiency in MS Office and a quick learner for new software and systems.

Qualifications:

Bachelor's Degree in Accounting, Business or related field.

Full mastery of QuickBooks On-line with a minimum of 5 years RECENT experience.

Proven administrative track record.

Excellent written and verbal communication skills are critical.

Proficient in MS Office, with aptitude to learn new software and systems.

Perform Year End functions for closing out the year and prepare items for accountant.

Strong problem solving and organizational skills with the ability to multitask, prioritize daily work flow and meet various seasonal deadlines.

Positive interpersonal skills with the ability to interact professionally with internal team members and external clients.

Maintain confidentiality of all company financial information and resources.

Requirements:

Must be able to communicate effectively in English, both verbally and in writing, and to comprehend and follow oral and written instructions.

Must be able to fulfill all job responsibilities and physical requirements with or without reasonable accommodation.

Public Notary Preferred or ability to obtain in 90 days.

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