Job Description
ABOUT THE NEW YORK CITY BOARD OF CORRECTION
The New York City Board of Correction (BOC or the Board) is a nine-person, non-judicial oversight board, which regulates, monitors, and inspects the correctional facilities of the City. The Mayor, City Council and presiding justices of the Appellate Division of the Supreme Court for the First and Second Judicial Departments (in joint nomination with the Mayor) appoint its members. The Board's original appointees began in 1957, making it one of the earliest independent oversight boards of detention settings in the United States. In 1977, the Board's role was expanded, and it became more independent. The City Charter mandates the Board's five functions:
Establish and ensure compliance with minimum standards "for the care, custody, correction, treatment, supervision, and discipline of all persons held or confined under the jurisdiction of the Department of Correction"
Investigate serious incidents
Review grievances from people in custody and staff
Evaluate the performance of the Department of Correction
Make recommendations on areas of key correctional planning.
The Board established Minimum Standards on conditions of confinement in 1979, on mental health care in 1985, and on health care in 1991. In 2007, the Board underwent a comprehensive review of the Minimum Standards and adopted a series of amendments. Since 2014, the Board has entered rulemaking seven times including rules concerning the elimination of punitive segregation, the prevention of sexual violence, reporting on serious injuries and, more recently, .rules regarding restrictive housing and banning solitary confinement.
With offices in lower Manhattan and Rikers Island, BOC works regularly with DOC and Health + Hospitals, and often with other partners, on a wide range of criminal justice issues germane to its oversight responsibilities. BOC is a key municipal partner in the movement for safer, smaller, fairer, more humane jails, which minimize negative consequences, such as violence to persons in custody and staff. The Board brings to this work a strong emphasis on public reporting.
With increased public attention and jail reform efforts underway, BOC is in a period of growth and change.
JOB DESCRIPTION
The Board is seeking an experienced, highly motivated, and innovative manager to lead the agency's personnel, budgetary, and procurement operations. The Deputy Executive Director of Administration will report directly to the Executive Director to ensure the agency has sound personnel and financial practices in place to support a healthy workplace and the responsible administration of government resources. Responsibilities will include:
Unit Management
Supervising a staff of 2-3 people, including the Executive Assistant, Office Manager and Director of IT;
Personnel Management
Serving as the Agency Personnel Officer (APO) and conducting oversight of daily HR operations, including advising employees on agency and city policies and benefits;
Acting as the primary resource for the Executive Leadership Team to navigate Human Resource processes including recruitment, managing/operating within the Civil Service System, employee skill development, employee separation, discipline, and benefit provision;
Managing the employee recruitment process, including screening applications and working with hiring managers to identify, select, and retain diverse staff and ensure equitable hiring and retention practices;
Managing employee onboarding processes, including new employee orientations;
Managing and directing employee relations activities, including conferring with employees on matters concerning personnel problems, procedures, and grievances, addressing staff conflict, and making systemic agency recommendations to improve employee relations;
Developing programs for staff to mitigate vicarious trauma and encourage well-being;
Managing agency timekeeping and payroll functions;
Maintaining compliance with collective bargaining units and their representatives;
Ensuring regular conferences between supervisors and staff;
Assisting the agency EEO Officer in managing agency EEO compliance;
Leading and/or coordinating with DCAS to provide employee training related to critical personnel matters, including training on EEO issues, supervisory training, and training on agency and city policies;
Conducting employee exit interviews and advising on employee separation matters;
Serving as the agency's Disability Services Facilitator, supporting the Board's accessibility plan and initiatives;
Serving as the agency's Alternative Dispute Resolution Coordinator (ADRC), referring employees to Center for Creative Conflict Resolution services and attending ADRC quarterly meetings;
Procurement Operations
Supporting the Board's General Counsel as Agency Chief Contracting Officer (ACCO) and in contracting, leading agency procurement efforts, and guiding the Office Manager in the processing of procurement tasks in FMS and PASSPort;
Coordinating contract management with vendors;
Supporting Office Manager in the review and approval of vendor invoices and payments, as well as reimbursements of Board staff and Board Members;
Budgetary Management
Managing the agency's expense and grant budgets and liaising with NYC Office of Management and Budget (OMB);
Conducting analyses to ensure sound budget management and informed budget forecasting;
Providing required data and information to internal stakeholders on the development and preparation of City Council hearing testimonies and briefing materials;
Ensuring that all documents and exercises required by oversight agencies are submitted in a timely and accurate manner;
Guiding Board internal stakeholders through the financial plan submission and job opening/offer approval processes;
Facilities Management
Coordinating with NYC Department of Citywide Administrative Services (DCAS) and NYC Department of Correction (DOC) to address physical workspace issues as necessary;
Informing staff of planned safety and maintenance initiatives within the Board's office spaces;
Ensuring submission of services requests to DCAS Tenant Relations for 2 Lafayette Street office upkeep. Coordinating with Assistant Executive Director on supply and equipment needs for Rikers Island office.
Information Technology
Supporting Director of IT in the agency's daily operations, workload distribution, and management of priority agency IT topics;
Aiding in the implementation and enforcement of citywide and agency IT and cybersecurity standards and policies;
Ensuring the tracking and management of IT hardware and software inventories;
Ensuring the management and prioritization of IT support requests, ensuring all issues are resolved.
Strategic Planning
On a continual basis, analyzing existing policies and processes to determine whether desired outcomes are being achieved and make recommendations as necessary to improve upon existing practices;
Monitoring and regularly reporting on unit performance, looking for continuous improvement opportunities within the unit;
Developing annual strategic plans for Administration Unit responsibility areas.
MINIMUM QUALIFICATION REQUIREMENTS:
A masters degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concerns in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.
PREFERRED SKILLS:
Collegial leadership style with emotional intelligence;
Proven experience leading the Human Resources/Budget function of a New York City agency;
Thorough knowledge of City Personnel, Payroll and Timekeeping procedures and policies;
Demonstrated experience promoting workplace diversity, equity, and inclusion (DEI), including facilitation of DEI trainings and/or making recommendations to ensure an inclusive work environment;
Strong working knowledge of DEI best practices with an understanding of city government cultural issues as well as emerging trends;
Proven commitment to valuing and respecting diversity in the workplace;
Experience overseeing workplace conflict resolution and employee discipline;
Familiarity with City EEO, Labor Relations, Management policies, Training and Safety and Health rules and issues;
Excellent knowledge of NYC personnel systems, including NYCAPS, CHRMS, RMDS, PMS, CityTime, PRISE, PI, Workers Compensation;
Familiarity with Comptroller Directives, Procurement Policy Board Rules, and DCAS Purchasing Guidelines;
Familiarity with FMS2 and 3, PASSPort, and Office of Citywide Procurement system;
Excellent writing and communication skills;
Strong analytic and strategic planning skills;
Excellent interpersonal and team skills;
Ability to work independently and lead others;
Well-organized with excellent attention to detail;
Ability to work under pressure and manage multiple projects at once.
HOURS/SHIFT: Full-Time, at least 35 hrs./week
WORK LOCATION : 2 Lafayette Street, with periodic travel to Rikers Island
ADDITIONAL INFORMATION :
Appointments are subject to Office of Management and Budget approval.
The City of New York and the Board of Correction is an equal opportunity employer and committed to diversity. Submission of an application does not guarantee an interview. Only candidates under consideration will be contacted.
TO APPLY:
For City employees: Go to Employee Self-Service (ESS) - www.nyc.gov/ess and search for Job ID #717927
For all other applicants: Go to https://cityjobs.nyc.gov/ and search for Job ID # 717927
Please submit a resume and cover letter. A writing sample may be requested if you are contacted for an interview. Please indicate in your cover letter where you learned of this career opportunity.
Submission of a resume is not a guarantee that you will receive an interview. Only those candidates under consideration will be contacted.
DEPUTY EXECUTIVE DIRECTOR (BOA - 61133
Qualifications
A baccalaureate degree from an accredited college and three years of full-time paid experience in some aspect of the criminal justice system, one year of which must have been in a responsible administrative, managerial or consultative capacity; or
A satisfactory equivalent. However, all candidates must possess the one year of full-time paid administrative, managerial or consultative experience as described above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Salary Min: $165,000.00
Salary Max: $165,000.00
