ADMINISTRATIVE ASSISTANT 4
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ADMINISTRATIVE ASSISTANT 4
Salary
$2,732.00 - $4,682.00 Monthly
Location
Jackson, LA
Job Type
Classified
Job Number
ELMHS6.27.25AA4
Department
LDH-Office of Behavioral Health
Opening Date
06/27/2025
Closing Date
7/4/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
This vacancy is located in the Community Forensic Services Department of Eastern Louisiana Mental Health System in Jackson, LA (East Feliciana Parish). ELMHS is the largest 24-hour, multi-site, state psychiatric complex, comprised of residential, outpatient and inpatient services.
*This posting may be used to fill vacancies in other divisions or units at Eastern Louisiana Mental Health System within 90 days of closing.
THE IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Minimum Qualifications
Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168030) .
Job Duties and Other Information
Job Duties:
Responds to requests for information; may require interpretation of department rules and regulations.
Independently composes and @types correspondence involving complex, sensitive, and non-routine matters.
Represent supervisor in various matters, providing input, and possibly exercising signature authority.
Serves as liaison between supervisor and staff members.
Assesses importance of issues or conflicts, and briefs supervisor.
Compiles and @types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May attend meetings and transcribe minutes.
May @type contracts, secure appropriate signatures, and track contracts through the approval process.
Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.
Position-Specific Details:
The position may be filled as a Probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency wide permanent status employees); by Detail to Special Duty; or as a part-time, temporary WAE. Current permanent status, classified employees may be required to accept a Probational appointed if selected. If filled as a Job Appointment, there is a possibility that this position may be converted to a Probational Appointment should funding become available.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *
For further information about this vacancy, please contact:
LDH - ELMHS Human Resources
Candice Burkes
Jackson, LA 70748
225-634-0535
ELMHS-HR@LA.GOV
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Have you ever been on probation or sentenced to jail/prison as a result of a felony conviction or guilty plea to a felony charge?
Yes
No
02
If 'YES', give the law enforcement authority (city police, sheriff, FBI, etc), the offense, place and disposition of case. If 'NO', enter N/A.
03
Are you a current employee of Eastern Louisiana Mental Health System?
Yes
No
04
Please give a brief summary of your administrative assistant experience.
05
Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
I have no experience and/or am uncomfortable communicating effectively.
I have limited experience or require assistance to communicate effectively.
I can communicate effectively.
I can communicate effectively and help others improve their communication.
06
Explain your rating by providing specific and relevant examples in the box below.
07
Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
I have no experience and/or am uncomfortable demonstrating accountability.
I have limited experience or require assistance to demonstrate accountability.
I can demonstrate accountability.
I can demonstrate accountability and help others improve their ability to demonstrate accountability.
08
Explain your rating by providing specific and relevant examples in the box below.
09
Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.
I have no experience and/or am uncomfortable displaying professionalism.
I have limited experience or require assistance to display professionalism.
I can display professionalism.
I can display professionalism and help others improve their ability to display professionalism.
10
Explain your rating by providing specific and relevant examples in the box below.
11
Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
I have no experience and/or am uncomfortable following policies and procedures.
I have limited experience or require assistance to follow policies and procedures.
I can follow policies and procedures.
I can follow policies and procedures and help others improve their ability to follow policies and procedures.
12
Explain your rating by providing specific and relevant examples in the box below.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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