Legal Administrative Assistant

Aston Carter • Bayport, MN • 2w ago

Job Title: Legal Administrative AssistantJob Description

As a Legal Administrative Assistant, you will provide essential support in administrative and project management tasks for the legal team. This role involves performing general administrative duties, managing legal matters in databases, coordinating meetings, preparing documents, and supporting document retention efforts.

Responsibilities

Perform general administrative tasks including typing, data entry, and proofreading.

Enter and track legal matters in internal databases.

Assist with meeting scheduling and coordination.

Prepare template letters and forms, ensuring completeness and accuracy.

Conduct initial reviews of documents for grammar, spelling, and formatting.

Run reports and track project progress for the legal team.

Support document retention efforts and litigation hold communications.

Transfer data across multiple systems such as Salesforce, Legal Files, and legacy insurance systems.

Maintain and audit database entries for accuracy and completeness.

Assist with claims tracking and reporting, including open claims and law firm usage.

Use tools like Excel and Power BI to compile and analyze data.

Essential Skills

Proficiency in Microsoft Word, Excel, Outlook, and Teams.

Strong attention to detail and accuracy in data entry and document review.

Ability to manage multiple tasks and reprioritize as needed.

Comfortable working independently and as part of a team.

Excellent organizational and communication skills.

Additional Skills & Qualifications

Experience with Salesforce, Power BI, or other tracking/reporting software is a plus.

Familiarity with legal terminology or litigation processes (not required).

Prior experience in administrative roles in legal or insurance environments is advantageous.

Candidates with 2-5 years of experience with strong admin skills or experienced professionals seeking a steady, detail-oriented role.

Enthusiastic about administrative work and eager to learn.

Not seeking a paralegal or attorney track.

Local to the Stillwater or St. Louis Park area and able to be onsite as needed.

Work Environment

This position offers a 40-hour workweek with a flexible schedule, core availability preferred between 9 AM and 2 PM. The role is primarily remote, requiring occasional onsite presence for lunches or meetings. This is an ongoing contract opportunity, replacing a retiring long-term contractor.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Bayport,MN.

Application Deadline

This position is anticipated to close on Jul 2, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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