Production Administrative Assistant

BELFOR Property Restoration, Inc • Marlborough, MA • 1d ago

Compensation and Benefits

BELFOR and BELFOR Franchise Group (BFG) offer competitive pay and a wide range of benefit options including, but not limited to, 401(k) with match, medical, dental, vision, disability, life insurance, an Employee Assistance Program, paid holidays, and paid time off.

Position Overview

The Production Assistant is responsible for providing administrative support in a field office environment. The main function of this position will be to provide vendor management support to the Production Team and Project Managers. Exercises judgement within established guidelines to plan, prioritize and organize a diversified workload.

Requirements:

Processing new leads and entry and maintaining job files, including audits for billing

Monitoring, auditing and filing daily paperwork from the field

Maintain customer files via digital database and physical file system

Contacting clients, vendors, and insurance companies in a customer support role

Setting up subcontractor purchase orders

Set up all new vendors/subcontractors, ensuring each meets all BELFOR compliance requirements

Vendor Management, research new vendors, update COI's, maintain supplier list, 1099 W-9 audits

Act as back up to AP, AR, Billing and Payroll as needed for administrative support

General administrative tasks, such as ordering supplies, FedEx shipments

Assisting with travel needs such as hotel reservations and flight booking

Miscellaneous management reporting

Ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards

Other projects and duties as assigned

Experience and Qualifications:

2+ years general office administration experience

Construction, restoration or insurance industry experience preferred

G-Suite knowledge (Gmail, Sheets, Google Drive)

Microsoft Office knowledge (strong emphasis in Word & Excel)

English language literacy & fluency

Ability to multitask in a fast-paced office environment

Strong written and verbal communication skills

Attention to detail and keen sense of safeguarding other people's property and information

Comprehensive understanding of customer service principles and practices

Ability to work under time constraints to meet specific obligations

Strong organizational and data entry skills

Physical Requirements:

Occasional lifting from 5-40 lbs, unassisted (from 0-15% of the time)

Sitting for extended periods of time

Manual dexterity needed for keyboarding and other repetitive tasks

The ability to bend, crouch, or stand as necessary.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer:

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

Similar Jobs

Senior Data Scientist - Customer Journey Analytics

CVS Health • Wellesley, MA • 4h ago

Management & Administrative

At CVS Health, we're building a world of health around every consumer and surrounding ourselves with dedicated colleagues who are passionate about transforming health care. As the nation's leading health solutions compan...

4h ago

Go to Apply

Manager, Sales Operations

Hologic • Marlborough, MA • 1d ago

Management & Administrative

Manager, Sales Operations Marlborough, MA, United States Why Hologic: As Hologic continues to grow and evolve as a worldwide leader in women's health, our business increasingly depends on operational capabilities that el...

1d ago

Go to Apply

Production Administrative Assistant

BELFOR Property Restoration, Inc • Marlborough, MA • 1d ago

Management & Administrative

Compensation and Benefits BELFOR and BELFOR Franchise Group (BFG) offer competitive pay and a wide range of benefit options including, but not limited to, 401(k) with match, medical, dental, vision, disability, life insu...

1d ago

Go to Apply

Hybrid Senior Administrative Assistant

Adecco US, Inc. • Marlborough, MA • 1d ago

Management & Administrative

Adecco is currently assisting one of its clients in their search for a Senior Administrative Assistant in Marlborough/Framingham, MA! Pay rate: $ 36.85 Shift availability: Monday - Friday 8am - 5pm (36.25 hour work week,...

1d ago

Go to Apply

Software Development Manager - System Simulation, Amazon Robotics (AR)

Amazon • Westborough, MA • 2d ago

Management & Administrative

Description We are seeking an experienced Software Development Manager to lead a team responsible for developing and delivering our high-quality simulation product to serve Amazon robotic solutions. In this role, you wil...

2d ago

Go to Apply

Lead Account Manager 4 Channel

AT&T • Framingham, MA • 2d ago

Management & Administrative

Job Description: Sales employees will concentrate on acquiring new business and conducting customer visits in the field. When not in the field, they are expected to collaborate with their team from their assigned office...

2d ago

Go to Apply

Software Engineer III- API Management

Staples • Framingham, MA • 2d ago

Management & Administrative

Staples is business to business. You're what binds us together. What you'll be doing: We are seeking a skilled DevOps Engineer to join our team and contribute to the development of our API Management platform. The ideal...

2d ago

Go to Apply

Manager, Production; Manufacturing

Curia • Hopkinton, MA • 2d ago

Management & Administrative

MANAGER, PRODUCTION/MANUFACTURING (DOWNSTREAM), in Hopkinton, MA Curia is a leading biologics company specializing in antibody and protein engineering, cell line development, and protein production. Our services can be f...

2d ago

Go to Apply

Administrative Assistant

Adams and Associates • Devens, MA • 4d ago

Management & Administrative

Administrative Assistant Job Details Job Location Shriver - Devens, MA Position Type Full Time Education Level High School Salary Range $25.30 Job Category Education Description About Shriver Job Corps Center The Shriver...

4d ago

Go to Apply

Operations Manager

CVS Health • Worcester, MA • 5d ago

Management & Administrative

5d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.