Administrative Assistant

Robert Half • Lake Geneva, WI • 1d ago

Description

We are looking for a reliable and detail-oriented Part Time, On Site Administrative Assistant to join our team in Lake Geneva, Wisconsin. In this pivotal role, you will handle a variety of administrative tasks that ensure smooth daily operations while supporting team members and clients. This is a Contract-to-permanent position, offering an excellent opportunity to contribute to a collaborative office environment while growing professionally.

Responsibilities:

Process incoming bills with accuracy and enter them into the system to maintain up-to-date financial records.

Organize and update schedules in project management tools, ensuring timely follow-ups on tasks and deadlines.

Maintain both physical and digital records, ensuring all files are organized and easily accessible.

Coordinate with team members to monitor workflows and keep tasks on track.

Track the status of submitted tax returns using software tools, ensuring they are completed and up-to-date.

Use Microsoft Office Suite, including Outlook, Word, and Excel, to manage lists and track activities.

Answer inbound calls and respond to email correspondence to support client and team needs.

Schedule appointments efficiently and provide exceptional customer service.

Adapt to seasonal work hours, increasing availability during peak tax season.

Requirements - Proven experience with scheduling, project tracking, and workflow management systems.

Proficiency in Microsoft Office Suite, especially Outlook and Excel; familiarity with database software is a plus.

Strong organizational and multitasking skills with keen attention to detail.

Excellent communication skills and ability to interact professionally with clients and colleagues.

Previous experience in data entry and email correspondence.

Comfort with answering inbound and outbound calls, delivering high-quality customer service.

Willingness to work fully onsite in Lake Geneva, Wisconsin.

Flexibility to adapt to varying work hours depending on the season. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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