Labor Relations Coordinator

Port Authority of New York and New Jersey • Jersey City, NJ • 5h ago

Description

About the Role

The role is a front-line representative of the Labor Relations Department team and supports all functions and activities of Labor Relations personnel. The incumbent will also provide ongoing administrative support to all Labor Relations personnel and, more specifically, the Deputy Director/Chief Negotiator of the Labor Relations Department.

This is a long-term contract position. The hours of the position are flexible, to start between 8 and 9 am and would work five days per week in our offices in Jersey City, NJ.

Responsibilities

Key responsibilities include, but are not limited to:

Greet visitors to the organization in a professional, welcoming, and helpful manner, including handling visitor requests, catering, and scheduling

Phone coverage and some scheduling for the Deputy Director/Chief Negotiator

Schedule negotiation sessions

Maintain main department calendar listing scheduled grievance, Improper Practice and discipline hearings, meetings with union representatives onsite/offsite, vacations and time out of the office.

Manage the invoice processing function for the department including tracking and monitoring the flow of invoices to successful completion

Provide support to Labor Relations Team on the following activities:

Coordinate and record excused time requests for union representatives for negotiations, witness requests, grievances, and IPs

Prepare and distribute authorization and settlement memos for contractual payments to unions and follow up to completion

Properly compose, format, proofread and review documents prior to distribution

Properly label and file (electronically) relevant LRD documents in LRD drive and/or Livelink, etc.

Open and close matters in PeopleSoft and Law Manager as requested and upload/save all relevant documents

Produce matter reports as requested periodically

Review arbitrator invoices; forward to appropriate Law department attorney for approval; forward to appropriate department for payment; follow up until payment has been processed by Comptrollers

Assist in scheduling of grievance and disciplinary hearings by maintaining and updating shared calendar, reserve hearing locations; prepare and distribute hearing notices per contractual requirements; schedule court reporters

Prepare quarterly docket letter assignments for PBA

Assist in disciplinary checks for Police Academy Training Opportunities

Assemble necessary information and compile biweekly union dues deduction change report

Obtain and properly distribute Board of Commissioner meeting minutes to unions

Other administrative and/or coordination functions to support the Labor Relations Department.

Minimum Qualifications

Minimum of two years' progressively responsible administrative experience; candidates with previous experience in a humanresources, labor relations, law firm, or in a paralegal capacity are highly preferred

Organized and high attention to detail

Strong written and oral communication skills

Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint)

REQNUMBER: 63325

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